Compliance Auditor
Company: ConAm Management Corporation
Location: San Diego
Posted on: March 20, 2023
Job Description:
DescriptionWHO WE ARE:CONAM Management Corporation is part of
The CONAM Group, a multi-family property investment and management
firm established in 1975 that specializes in conventional and
affordable housing. We span across 12 states with 11 regional
offices that employs a team of 1500+ energetic associates... and
we're growing! -WHAT WE ARE LOOKING FOR:
CONAM is offering an exciting opportunity on the (San Diego, CA)
Compliance -team as a full-time Compliance Auditor. This is
Full-Time - Hourly - Full benefits. This is an onsite opportunity
at our (San Diego, CA) Headquarters office location.Pay Range: $
26.44 - $28.85 / HourWHY YOU ARE THE PERFECT FIT:Knowledge, Skills,
and Abilities
- Must have a bachelor's degree in business or equivalent
experience.
- 2-4 years related experience preferred.
- Industry experience preferred.
- Experience with affordable housing programs.
- HCCP and COS certifications preferred.
- Knowledge of property management software platforms (Yardi,
RealPage, Gracehill, Revenue Management...etc.) preferred.
- Knowledge of Microsoft suite, including OneNote and Teams.
- Statistical, analytical and organizational skills.
- Ability to collaborate and build partnerships with multiple
business units within a company.
- Professional written and verbal communication skills.
- Organizational skills that reflect the ability to perform and
prioritize multiple tasks seamlessly with attention to detail.
- Must be self-motivated and customer centric.
- Ability to work with ambiguity.
- Provide a positive customer experience internally and
externally.
- Great analytical, critical thinking and problem-solving
abilities.
- Adaptability and capacity to work in fast-paced
environments.Duties and responsibilitiesResponsibilities include,
but are not limited to, the following:
- Audit Support
- Assist the Compliance Analyst and Regional Portfolio Managers
with audit responses and obtaining final clearance letters.
- Attend on-site audits as directed by supervisor.
- Ensure consistent application of criteria for file corrections
and file comments by the Auditor I's. Inform the Auditor Compliance
Manager of any inconsistent or inaccurate file reviews.
- Provide Auditor I's with feedback and coaching on the review
quality.
- Assist in the improvements to the ConAm Affordable policies and
procedures are implemented as needed.
- Quarterly, perform a sample audit of all recertifications that
were not reviewed by Compliance (i.e. 2nd and later recerts).
Assist the Auditor I's in overseeing the standard audit program and
ensure completion by the end of the subsequent quarter.
- HUD & RD Support
- Manage the Building Status Report (BSR) to document all review
activity for HUD and RD communities.
- Quarterly, compare the BSR to the Rent Roll to ensure property
information is accurate for each household and apartment.
- Review and submit monthly vouchers (or worksheets) for HUD and
RD properties by the given deadlines.
- Troubleshoot issues with the voucher submission process and
initiate communication with those involved in the process.
- Assist Community Manager with EIV reporting, as needed.
- Prepare repayment plans for portfolio communities when
necessary.
- If past community history is not available in Boston Post,
enter prior data to allow past certifications to be corrected by
community associates.
- Income Certification Reviews
- Review household income certifications for initial, annual, and
interim certifications, within 48 hours.
- Review files for compliance with applicable federal, state, and
local funding requirements and in accordance with the ConAm
policies.
- Review files in the in the order they are submitted. The
Director of Compliance must approve when files need to be reviewed
out of order.
- Daily, record all file review activity using the Activity
Tracking.
- Timely notification and escalation to supervisor before 48-hour
deadline, if not to be achieved.
- Quarterly, perform an audit of all household recertifications
that were not reviewed and approved by the Compliance
Department.
- Approve without review, second year plus recerts for properties
on Quarterly Audits.
- Ensure households follow the next available unit rule, when
applicable.
- Lease-Up Support
- Communicate with RPM and Director of Compliance on progress for
meeting goals set by the client by sending the 1st Time Tenant
Report and Funding Status Report weekly.
- Tracking and reporting to be delivered as required by the
client.
- Notify the Director of Compliance when any additional
compliance associates are needed to complete lease-up goals.
- When additional compliance associates are needed for the
lease-up direct and coordinator their work to ensure that the team
is working efficiently and cooperating with the property management
team.
- Coordinate with the client/investor's auditor to complete the
first investor audit on-time.
- Work with the community team to prepare all certification files
in the manner (both content and order) prescribed by the external
auditor.
- Review the signed lease and signed TIC for each household prior
to submission to the external auditor.
- Ensure that all files are delivered to the external auditor and
all follow-up corrections are made in a timely manner.
- Update the property management team and the client on the
progress of the first investor audit.
- Immediately notify the RPM, RVP, and Director of Compliance if
the external auditor identifies any eligibility findings.
- Training
- Assist in training community associates and Auditor I's
throughout the file review process, in the form of the written
review comments and personal interaction.
- Assist in identifying community associates who need more
intensive training.
- Assist in the training and development of other Compliance
Department associates, as directed, through one-on-one coaching,
performing feedback on secondary reviews, and participating in
department training activities
- Engage in required personal professional education of updates
in regulations and ensure that annual training is completed.
- Advise that all community associates take ConAm's CHAPP
training and Housing Credit College courses.
- Assist in the community associates' hands-on training of ConAm
policies prior to and/or during the lease-up.
- Provide file correction notes that help the community associate
in mastering certification policies.
- Communication
- Respond to requests in an appropriate manner.
- Communicate effectively and proactively on issues related to
file reviews.
- Respond within 48 hours of requests and provide status
updates.
- All other duties as assigned.WHY YOU WANT TO WORK HERE:CONAM
Management Corporation is an experienced, full service real estate
and property management firm which has been in the business for
over 40 years. The company has earned its reputation as an industry
leader through commitment to excellence and high ethical standards.
-CONAM serves clients nationwide through a network of regional
offices located in key metropolitan areas.Our benefits are designed
with our associates in mind. We offer associates who regularly work
30 hours or more per week, medical, dental, life, vision, 401(k),
Flexible Spending Accounts, and an Employee Assistance Program
(EAP). Not to mention we get to surround ourselves with amazing
people we enjoy working with daily.Any offer of employment would be
contingent upon: acceptable criminal background report, acceptable
verification of previous employment, negative drug test, and a
valid driver's license with proof of insurance coverage. -We are an
Equal Opportunity Employer.If this sounds like the right position
for you, just click the -"APPLY" -button above. You will be given
an option to submit a resume -or complete an online
application.Please Note: Job pay bands are available upon request.
Job pay bands are established based on a multi-state national
range. All job offers will consider a wide range of factors to
include geographic location, benefits, including discounted housing
(if applicable specific to the position and location) market
conditions, internal equity, as well as candidate qualifications,
such as skills, education, and experience.
Keywords: ConAm Management Corporation, San Diego , Compliance Auditor, Accounting, Auditing , San Diego, California
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