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Accounts Payable / Receivable Coordinator (FT)

Company: UDW
Location: San Diego
Posted on: May 26, 2023

Job Description:

UDW Overview:

United Domestic Workers of America, UDW/AFSCME Local 3930 is a statewide labor union that represents more than 155,000 home care and family child care providers in 45 counties in California. Founded in 1979, UDW is a diverse, progressive labor organization that seeks dynamic, committed individuals who will support our members and those for whom they care locally, statewide, and at the national level.

UDW is one of California's largest labor unions. We consistently support and lead important social justice initiatives like fighting for racial justice, income inequality, and affordable health care for all. We are committed to respect and dignity for seniors, people with disabilities, and the children in our care. We fight for better working conditions and fair pay for home care and child care providers, and full funding for life-saving programs like In-Home Supportive Services (IHSS) and subsidized family child care. For more information about UDW, please visit our website at .

Job Information:
Job Title: Accounts Payable & Receivable Coordinator.
Job Type: Exempt (Salary).
Department: Finance.
Reports to: Accounting Manager.
Job Location: San Diego, CA.
Schedule: Full-time - Monday to Friday, 9:00 AM to 6:00 PM, Hybrid (In office/remote).
Salary Range: $64,480.00/year to $73,174.00/year (depends on experience).
Job Summary:

The Accounts Payable and Accounts Receivable Coordinator is responsible for managing the financial accounts of our organization, including tracking, and processing payments, managing invoices and billing, and ensuring accurate financial records. This role will also assist in budget planning and analysis, as well as maintain relationships with vendors and customers. The position plays a critical role in maintaining accurate financial records, ensuring timely payments, and supporting the financial health of the organization.

Essential Duties and Responsibilities:
Manage accounts payable and receivable functions.
Process incoming payments and outgoing invoices.
Reconcile account balances and investigate discrepancies.
Monitor vendor and customer accounts to ensure the accuracy and timeliness of payments.
Develop and maintain relationships with vendors and customers.
Resolve payment and billing discrepancies and issues.
Manage the organization's credit and collections process.
Develop and implement policies and procedures for financial management.
Conduct periodic audits of financial records to ensure accuracy and compliance.
Manage expense reports and reimbursements.
Assist with budget planning and analysis.
Prepare financial reports and statements.
Monitor and analyze financial trends and performance indicators.
Recommend improvements to financial processes and systems.
Minimize financial risk through effective monitoring and forecasting.
Manage the organization's cash flow.
Ensure compliance with tax and regulatory requirements.
Monitor and report on financial performance metrics.
Liaise with other departments to troubleshoot financial issues.
Attend and participate in meetings related to financial management.
Maintain accurate and up-to-date financial records.
Provide support to auditors during the audit process.
Participate in the development of annual budgets.
Monitor actual spending against budgeted amounts.
Prepare and submit financial reports to management and stakeholders.
Monitor and control expenditures.
Analyze financial data and provide insights to management.
Implement cost-saving measures.
Manage banking and treasury functions.
Support and maintain financial policies and procedures.
Conduct regular reviews of financial controls.
Provide support to the department and other senior executives.
Assist with financial planning and forecasting.
Monitor and adjust cash management strategies.
Manage financial risks and exposures.
Develop and maintain relationships with banks and other financial institutions.
Monitor interest rates and exchange rates.
Streamline financial processes to improve efficiency.
Stay up-to-date with changes in accounting standards and regulations.
Assist with department projects and perform other duties as assigned, which are reasonably within the scope of work in this job classification.
Knowledge, Skills, and Abilities:
Strong understanding of accounting principles and financial management practices.
Ability to analyze financial data and provide actionable insights to management.
Proficiency in financial software and systems (e.g., ERP, CRM, Excel).
Excellent communication and interpersonal skills.
Ability to lead and manage a team effectively.
Proven experience in financial planning and forecasting.
Solid understanding of tax laws and regulations.
Ability to implement cost-saving measures and streamline financial processes.
Experience with payroll processing and managing banking functions.
Ability to monitor and control expenditures to ensure budget compliance.
Strong problem-solving and critical-thinking skills.
Experience in developing and maintaining financial policies and procedures.
Ability to liaise with other departments to troubleshoot financial issues.
Experience in developing and managing budgets.
Knowledge of financial risk management and exposure.
Ability to mentor and coach team members.
Excellent organizational and time-management skills.
Ability to maintain accurate and up-to-date financial records.
Experience in preparing and submitting financial reports to management and stakeholders.
Ability to monitor actual spending against budgeted amounts.
Knowledge of industry-specific financial regulations and compliance requirements.
Experience in conducting regular reviews of financial controls.
Ability to develop and maintain relationships with banks and other financial institutions.
Ability to monitor interest rates and exchange rates.
Strong attention to detail and accuracy.
Experience in attending and participating in meetings related to financial management.
Proven ability to work effectively under pressure and meet deadlines.
Ability to manage multiple tasks and projects simultaneously.
Ability to collaborate with cross-functional teams.
Knowledge of generally accepted accounting principles (GAAP).
Strong leadership and decision-making skills.
Ability to adapt to change and be flexible.
Experience in financial analysis and modeling.
Knowledge of financial statements and their interpretation.
Excellent problem-solving skills with the ability to identify and resolve issues.
Ability to design and implement financial forecasting models.
Knowledge of financial audit procedures and processes.
Proven experience in managing cash flow effectively.
Ability to negotiate with vendors and suppliers for favorable pricing.
Knowledge of mergers and acquisitions (M&A) and corporate finance transactions.
Preferred Qualifications:
Bachelor's degree in accounting, finance or a related field.
3-6 years of experience in financial management or related field.
Strong knowledge of financial software and technologies.
Excellent communication skills, both verbal and written.
Ability to work independently and as part of a team.
Knowledge and experience with tax laws and regulations.
Experience in managing budgets and financial forecasts.
Strong analytical skills with the ability to interpret financial data.
Experience in presenting financial information to senior executives and stakeholders.
Outstanding interpersonal abilities.
An analytical mindset with excellent organizational skills.
Proven ability to successfully accomplish timely completion of multiple projects with competing deadlines.
A high level of professionalism, honesty, integrity, and work ethic are essential.
Computer literacy and knowledge of Microsoft Office products.
Strong training delivery skills.
Energetic, enthusiastic, and self-motivated.
Excellent time management and prioritization skills.
Fluency in Spanish.
Ability to work from UDW's office 3 days/per week.
Willingness to travel as needed.
Valid driver's license
COVID-19 Vaccination Requirement:

UDW has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees. As a condition of employment, our employees are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk and listen. The employee frequently is required to use hands or fingers, handle, or feel objects, tools, or controls. The employee is required to stand, walk; sit; reach with hands and arms; climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions . click apply for full job details

Keywords: UDW, San Diego , Accounts Payable / Receivable Coordinator (FT), Accounting, Auditing , San Diego, California

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