Accounting Admin

Company: Cassara Resort & Spa
Location: Carlsbad
Posted on: May 26, 2023

Job Description:

POSITION PURPOSETo foster an ideal working environment and be a resource to staff members in the hotel by directing, supervising, and coordinating daily activities and routines for staff members. Including recruiting and employment, compensation, benefits, and training. To perform a number of tasks including: calculating, posting, and verifying to obtain financial data for use in maintaining accounting records.ESSENTIAL FUNCTIONSArrange, provide, and ensure training of new staff members to include familiarization of property, standard operating procedures, and policies.Serve as a role model to all staff members, adhering closely to policies and procedures, practicing the highest standards of performance. Set the highest possible example in conduct, temperament, punctuality, and standards of work.Coordinate all onsite accounting functions. Act as a liaison for all corporate accounting requests.Ensure that all invoices are coded and scanned to the corporate office or third party controller for processing of payables in a timely manner on a weekly basis.Maintain complete and accurate accounting files in order to handle vendor inquiries.Reconcile vendor statements and solve any discrepancies.Ensure that all Accounts Receivable billings go out with supporting backup for all charges in a timely manner.Audit all banquet charges as well as miscellaneous charges that are posted to master accounts for accuracy.Audit city ledger on a weekly basis and inform the General Manager of any credit risks or potential write offs.Thoroughly review the Daily Revenue Report prepared by Night Audit prior to sending to the corporate office.Complete a Daily Labor Report & Productivity report.Ensure that all administrative procedures are in place and functioning effectively.Ensure that all required reports are completed on a timely bases.Be prepared to advise the General Manager of all matters relating to Staff Services and Accounting. Priorities as the General Manager establishes them shall be completed on a timely basis.Attend daily operations meetings and weekly leadership meetings.Perform all accountabilities in a timely and efficient manner, following established company policy and projecting a favorable image of the hotel to achieve objectives.Is consistently alert of newer methods, techniques, equipment and material that will improve the efficiency and quality of the department. Make appropriate recommendations of the General Manager.Maintain complete confidentiality of all company financial and employee matters.Be familiar with all company policies and benefits.Other:Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required.Upon employment, all employees are required to fully comply with Cassara by Hilton rules and regulations for the safe and effective operation of the hotels facilities. Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.SUPPORTIVE FUNCTIONSIn addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:Assist with any guest inquiry.Enforce hotel safety standards.Any other duties as assigned by the General Manager.SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIESThe individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:Must be able to speak, read, write and understand the primary language used in the workplace.Must be able to read and write to facilitate the communication process.Requires good communication skills, both verbal and written.Considerable knowledge of complex mathematical calculations and computer accounting programs. Budgetary analysis capabilities required.Extensive knowledge of the hotel, its services and facilities.Must have excellent leadership capability and customer relations skills. Most tasks are performed in a team environment with the staff member acting as a team leader. There is minimal direct supervision.Must be detail oriented with outstanding organizational and communication skills.Must possess basic computational ability.Must possess basic computer skills.Knowledge of computer accounting programs, math skills as well as budgetary analysis capabilities required.Ability to analyze, forecast data, and make judgments to ensure proper payroll and production control.Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.Thorough knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues, and labor relations, including, but not limited to the following statutes and their state and local analogues (where applicable): Title VII, ADEA, Equal Pay Act, Pregnancy Discrimination Act, FLSA, ADA, OSHA, FMLA, and NLRA.Physical DemandsEnvironmental conditions are inside, a job is considered inside if staff spends approximately 75 percent or more of the time inside. Temperature is moderate and controlled by resort environmental systems.Must be able to sit at a desk for up to eight (8) hours per day. Walking and standing are required at times. Length of time of these tasks may vary from day to day and task to task.Must be able to exert well-paced ability to maneuver between functions occurring simultaneously.Must be able to exert well-paced ability in limited space and to reach other departments of the hotel on a timely basis.Must be able to lift up to 15 pounds occasionally.Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.Vision occurs continuously with the most common visual functions being those of near and color vision and depth perception.Must be able to bend, stoop, squat and stretch to fulfill cleaning tasks occasionally.Ability to work primarily with fingers to pick, pinch, type and carry out substantial movements (motions) of the wrists and hands as well.Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.QUALIFICATION STANDARDSEducationHigh School or equivalent education requiredBachelor Degree preferred1 to 3 years of Accounting required, Hotel Accounting preferred1 to 3 years of Staff Services preferred.ExperiencePrevious Hotel/Resort opening experience preferredLicenses or CertificatesAbility to provide and maintain a valid driver license as the position may require the operation of motorized and electric vehicles.GroomingAll employees must maintain a neat, clean and well-groomed appearance per Cassara Carlsbads standards.Attendance:Regular attendance in conformance with the standards, which may be established by The Cassara by Hilton from time to time, is essential to the successful performance of this position. Employees with irregular attendance / tardies will be subject to disciplinary action, up to and including termination of employment. Upon employment, all employees are required to fully comply with The Cassara by Hilton rules and regulations will be subject to disciplinary action, up to and including termination of employment.This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.Ownership:This job opportunity for employment is being made available by Grand Pacific Hotel Services, L.P., the owner and the employer of all associates working at The Cassara by Hilton. Hilton International is not the owner or operator of The Cassara by Hilton. Hilton International is not the direct or indirect employer or joint employer of any associates working at The Cassara by Hilton. Hilton International does not control, govern or regulate any aspect of recruitment or employment at The Cassara by Hilton. Hilton International is not responsible for any aspect of your application, candidacy, or employment at the resort, nor shall Hilton International be liable for the data collection, use and privacy practices of The Cassara by Hiltons owner or operator.Brand: Cassara Resort & SpaAddress: 5805 Armada Drive Building B Carlsbad, CA - 92008Property Description: Cassara by HiltonProperty Number: 45501

Keywords: Cassara Resort & Spa, San Diego , Accounting Admin, Accounting, Auditing , Carlsbad, California