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Executive Admin/Prog Management Support (0320F) with Security Clearance

Company: Redhorse Corporation
Location: San Diego
Posted on: March 28, 2020

Job Description:

Program Management Support Administrator About the organization Now is a great time to join Redhorse Corporation. Redhorse specializes in developing and implementing creative strategies and solutions with private, state, and federal customers in the areas of cultural and environmental resources services, climate and energy change, information technology, and intelligence services. We are hiring creative, motivated, and talented people with a passion for doing what's right, what's smart, and what works. Position Description Redhorse Corporation is seeking an Executive Admin/Program Management Support Administrator who will provide support to the Command Information Officer (CIO), Deputy Command Information Officer (DCIO) and Supervisors at the Space and Naval Warfare Systems Command (SPAWAR) in the San Diego area. The ideal candidate will be required to manage and control a current roster and must be proficient in Adobe, MS Excel, MS Word, Powerpoint and various administrative systems and tools. Primary Responsibilities include but are not limited to: * Process and complete visit requests and evaluate security clearance information to make suitability determinations impacting personnel eligibility via Joint Personnel Adjudication System (JPAS). * Schedule Flag, SES, high-level and Industry meetings with the CIO, DCIO, and key players. * Plan and coordinate events, creates and modifies travel authorizations in the Defense Travel System (DTS). * Implements a structured routing procedure for all correspondence, directives and naval messages within the Command Information Office. * Manages CIO and DCIO calendars, creates and updates office signs for incoming or departing personnel, manages and orders office supplies, uses fax, scanner, copier, printer and computer. * Provide support for conference room scheduling, picks up and distributes incoming and outgoing mail. * Creates Powerpoint briefs and slides, gathers read-aheads materials, requests serial numbers for correspondence routing purposes from 8.2.1: Corp Admin. * Update and verify information on the 8.2 SPAWAR WIKI Page. * Operates Spyder phone and VTC Capabilities in Conference Rooms for meetings and seminars, consolidates meeting minutes, displays calendars, briefs and inputs for meetings hosted by the CIO and/or DCIO. * Create, remove and manage Taskers from DON TRACKER and TV-5. * Collect and dispose of burn bags for the Command Information Office once a week. * Controls master keys to the CIO, DCIO and supervisor's offices. * Maintains and controls a daily log for golf cart use. * Collects and distributes money for various Command team building events. Minimum Basic Requirements for Skills, Experience, Education and Credentials: * Active Secret Clearance * Associates degree; Bachelor's degree (preferred) * 5+ years of work related experience supporting executive level management * Strong oral/written communication * Proven organization and project management skills * Critical thinking and decision-making skills coupled with strong analysis and problem-solving skills * Self-starter, driven and able to work with limited direction under target time lines * Collaborative personality enjoys and able to work effectively in a team-oriented environment * Adaptability and comfort working in a fast-paced and sometimes unstructured environment * Translates complex ideas into processes and tactical plans The work environment for this position requires an individual to be able to: * Work sitting or standing at a desk or conference table for extended periods of time with the ability to shift positions while working: sit, stand, pace, adjust positioning in any of those without issue * Walk in the office to collaborate with co-workers, attend meetings or retrieve documents from the printer * Must be able to lift and carry up to 10 lbs. Redhorse Corporation shall, in its discretion, modify or adjust the position to meet Redhorse's changing needs. This job description is not a contract and may be adjusted as deemed appropriate in Redhorse's sole discretion. EOE/M/F/Vet/Disabled

Keywords: Redhorse Corporation, San Diego , Executive Admin/Prog Management Support (0320F) with Security Clearance, Administration, Clerical , San Diego, California

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