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EHS Administrative Assistant

Company: DexCom, Inc.
Location: San Diego
Posted on: April 10, 2021

Job Description:

About Dexcom: Dexcom, Inc. empowers people to take control of diabetes through innovative continuous glucose monitoring (CGM) systems. Headquartered in San Diego, California, Dexcom has emerged as a leader of diabetes care technology. By listening to the needs of users, caregivers, and providers, Dexcom simplifies and improves diabetes management around the world. Summary: The Environmental Health and Safety team is growing and this role will support the fast pace that we work at to ensure tasks are completed proficiently. Functional Description: Support Individual Contributor Provides administrative and clerical support to relieve department managers or staff of administrative details. May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail. Researches, compiles and proofs word processing assignments. Operates automated office equipment. May be assigned to various functional areas of the company. Essential Duties and Responsibilities: * General support of EHS Ops team and department staff* Minute-keeping at team meetings as determined appropriate Logistics support as needed such as meeting arrangement, ordering supplies* Acts as liaison with vendors as necessary* Work closely and effectively with team members to keep them well informed of upcoming commitments and responsibilities, anticipating expectations and standards, and following up to be proactive on topics impactful to the business* Assist with meeting, conference call, luncheon setup and logistics* Must maintain strict confidentiality on sensitive issues* Create high quality documents, spreadsheets, and presentations. Review/edit EHS documentations for consistent formatting and correct spelling/grammar* Support Dexcom document control workflow and approval processes Reconciles departmental expenses through purchase orders and Concur/corporate credit card* Perform data entry activities as directed* Manages department files via shared drives and recordkeeping, keeping materials organized and current* Support internal EHS awareness campaigns* May support interdepartmental or cross functional projects* Support tasks/activities involving training platform (DLC), including but not limited to verifying users training completions, enroll new users in learning plans, update ILT training enrollment, etc.* Other duties as assigned Required Qualifications: * Associate's degree or High school diploma/GED and two to four (2-4) years of office administrative work experience* Advanced skills in Microsoft Office including; Word, Excel, PowerPoint, and Outlook required* Excellent communication skills both verbal and written* Strong interpersonal skills* Be self-directed and motivated* Strong customer focus, reliable work ethic and integrity Preferred Qualifications: * Prior Environmental Health and Safety (EHS) experience/ duties preferred, but not required. Travel Required: * None Functional/Business Knowledge: * Moderate understanding of general job aspects and some understanding of the detailed aspects of the job.* Applies acquired job and company knowledge of policies and procedures to complete semi-routine tasks. Scope: * Work at this level requires following standardized methods and under immediate supervision on assignments that are semi-routine in nature.* Follows pre-established guidelines and procedures with minimal choice as to method of performance of the work.* Has contact with employees at other levels within the company. Information exchanged is generally non-complex. Judgement: * Normally follows established procedures on routine work, requires instructions only on new assignments.* Works under close supervision. Experience and Education Requirements: * Typically requires a minimum of 2-4 years of related experience and a High School diploma/certificate or equivalent. An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Talent Acquisition at talentacquisition@dexcom.com. To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Dexcom. Only authorized staffing and recruiting agencies may use this site or to submit profiles, applications or resumes on specific requisitions. Dexcom does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to the Talent Acquisition team, Dexcom employees or any other company location. Dexcom is not responsible for any fees related to unsolicited resumes/applications.

Keywords: DexCom, Inc., San Diego , EHS Administrative Assistant, Administration, Clerical , San Diego, California

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