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Receptionist/Office Assistant

Company: Trovillion Inveiss & Demakis
Location: San Diego
Posted on: November 22, 2021

Job Description:

SUMMARYTID, a workers' compensation law firm, seeks a highly professional and motivated individual to join our team. This is a front desk position that interfaces with partners, attorneys, staff, clients, vendors and others. If you are out-going, enjoy people and working in a fast-paced, friendly environment, please keep reading to see if we're a good fit! If we are, please include your resume and a cover letter with your application.
RESPONSIBILITIES/DUTIES:

  • Manage multi-line phone system; answer, screen and route calls accurately and efficiently
  • Maintain front desk operations; open and lock front doors in morning/end of day, keep clean/organized workspace and greet visitors
  • Process incoming and outgoing mail; sort, stamp, distribute, and/or scan as appropriate
  • Maintain firm calendar; manage incoming mail/e-mail and enter hearings, depositions, and employee out of office notices with complete accuracy
  • Receive, log and distribute incoming faxes and packages
  • Update various lists and spreadsheets; assist legal secretaries with various clerical tasks
  • Other duties as assignedSKILLS/COMPETENCIES:
    • Exceptional phone skills with the ability to answer multi-line phone systems, screen and route calls with accuracy and congenial phone etiquette
    • Excellent communication skills, both written and verbal
    • Professional appearance and cordial demeanor
    • Reliability and punctuality are critical
    • Proficiency in Microsoft Office, primarily Outlook and Excel
    • Organized with ability to multi-task under pressure with consistent attention to detail
    • Proficiency with basic office/clerical skills, fax, copier, printers
    • Ability to lift 25 lbs unassisted
    • Consistent customer-service-oriented attitudeREQUIREMENTS:
      • 1-2 years of experience operating multi-line phone system
      • 1-2 years of experience managing multiple calendars
      • Law firm experience a plus
      • Reliable transportation
      • Must be authorized to work in the United States and not require work authorization sponsorship by the company for this position now or in the futureADDITIONAL INFORMATION:
        • Hours are Monday - Friday, 8:00am to 5:00pm with an hour lunch break
        • Benefits: Paid time off; Health, Dental, Life, and Disability insurance paid by Employer; Vision insurance available; 401(k); Employee assistance program; Professional development assistance
        • To apply, send a cover letter and resume
        • Please note: Applications without a cover letter highlighting why you are a good candidate for this position will not be considered
        • Please, no phone calls


          About Trovillion Inveiss & Demakis:

          Trovillion Inveiss and Demakis (TID) has grown in reputation as one of Southern California's premier law firms, specializing in the representation of employers, insurance companies and third party administrators in all aspects of workers' compensation and employment litigation. The firm also has a boutique sports representation practice managed by Partner, Andris Inveiss.

Keywords: Trovillion Inveiss & Demakis, San Diego , Receptionist/Office Assistant, Administration, Clerical , San Diego, California

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