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Regional Administrative & Project Specialist

Company: Cooley LLP
Location: San Diego
Posted on: November 22, 2021

Job Description:

Regional Administrative & Project Specialist
Cooley is seeking a Regional Administrative & Project Specialist to join the Office Administration team.

Position summary: The Regional Administrative & Project Specialist is primarily responsible for providing all aspects of administrative support to the Regional Director. In addition, this role may provide administrative, local HR and project support to office Directors of Administration as directed.

Position responsibilities:

  • Assist Regional Director in all aspects of administrative support including calendaring, coordination of meetings, travel booking, draft/send emails as directed
  • Create, generate and maintain various reports as requested by the Regional Director, including updated office floor plans for each office, budget variance reports, occupancy reports and hiring pipelines
  • Provide support as directed for special projects, including real estate transactions, construction buildouts, DE&I support, budgets and other firmwide initiatives
  • Provide administrative and project support to Directors of Administration and offices in the region as directed, including events and firmwide events
  • Update recruiting report reflecting status of all upcoming new hires
  • Coordinate and assist with the management of the monthly budget reports, variances and, financial statements, and transfer GL expenses, as directed

    Skills and experience:

    Required:
    • 3+ years administrative office experience, preferably in a professional services environment

      Preferred:
      • Bachelor's Degree
      • 1+ year project management, or similar experience
      • Previous support of executive-level personnel

        Competencies:
        • Strong organization skills with ability to multi-task and manage shifting priorities
        • Professional presentation and demeanor
        • Reliable and cooperative manner
        • Ability to work under time constraints and meet deadlines
        • Ability to maintain high level of confidentiality and discretion related to all firm personnel and firm business

          Cooley offers a competitive compensation and excellent benefits package.

          EOE.

Keywords: Cooley LLP, San Diego , Regional Administrative & Project Specialist, Administration, Clerical , San Diego, California

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