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Office Assistant

Company: ManpowerGroup
Location: San Diego
Posted on: November 22, 2021

Job Description:

Job Title: Office AssistantLocation: San Diego, CA 92111 Schedule: Monday - Friday, Business Hours Duration: Approximately 3 months' Pay: $17 per/hour Position Summary: The Office Assistant is a support position for the organization and serves as the administration support for the entire team. This position provides administrative support for general operations, and programs such as: filing, preparing written communication as requested, reception, track office supplies, set up for meetings, data entry, organizing mailing orders, data entry, proposals, and other duties. Responsibilities:

  • Provide support to Foundation staff members.
  • In a professionally and friendly manner, answer and field phone calls, give directions, accept donations, let other staff members know when visitors arrive, show people into meetings, etc.
  • Must be extremely organized with record keeping.
  • Comfortable learning, using and running reports from data base systems such as Raiser's Edge, Apricot and SalesForce.
  • Draft sponsorship proposals and assemble packets per donor requests.
  • Assist in drafting, editing and disseminating written communications.
  • Hand write Thank You Notes
  • Complete various clerical projects including but not limited to mail, filing, emailing, preparation of letters, mail merges, errands by car etc.
  • Manage multiple conference room calendars and reservations
  • Organize meetings, including scheduling, set up/clean up, send reminders and organize catering when necessary.
  • Track office supplies, keep up with kitchen inventory and other ordering needs.
  • Prepare monthly expense reports and credit card check requests for CEO.
  • Manage Staff and Board Birthdays
  • Accept and distribute in-kind gifts as necessary and file appropriate paperwork.
  • Help process and track Foster Funds.
  • Assist with special projects and events.
  • Represent the organization in a professional and friendly manner at all times and develop a full understanding of the organization mission and role in the community.
  • Other duties as assigned.
    • Experience in an administrative support position.
    • Time management and ability to meet deadlines is a must.
    • Proficiency in computer skills, including entire MS Office Suite.
    • Demonstrate professional writing skills.
    • Excellent interpersonal skills, including the ability to work with a variety of people and represent the organization in a positive and professional manner to all staff, visitors, donors, and the community.
    • Ability to work independently, demonstrate initiative, and to complete and report on assignments.
    • Ability to work under pressure, set priorities and meet deadlines.
    • Able to work as part of a close-knit team.
    • Ability to handle sensitive information with confidentiality, diplomacy and tact
    • Ability to pay attention to detail and also remain oriented to the "big picture" and established goals.
    • Excellent organizational, management, and problem-solving skills.
    • Must be able to successfully pass the child abuse clearance, fingerprinting, and background check.
    • Must possess reliable personal transportation and meet insurance requirements.

Keywords: ManpowerGroup, San Diego , Office Assistant, Administration, Clerical , San Diego, California

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