Office Manager
Company: Aviara Acupuncture & Integrative Health
Location: Carlsbad
Posted on: May 16, 2022
Job Description:
Job DescriptionAcupuncture practice looking for an experienced
office manager.We are looking for a reliable, positive, and
self-motivated Office Manager who loves to serve the community and
who will thrive in performing at the hub of our growing acupuncture
and wellness team. This is an exciting opportunity for a
heart-focused person to enjoy working in a warm, friendly, and
productive environment, where each patient coming through our
clinic doors feels like they are a part of your family.Job Type:
Part-timeSalary: $18-$20/ hour depending on experienceHours per
week: 28-30 hrsEducation: High school diploma, some college
preferredWork authorization: United States (Required)Shifts:
Monday-Thursday, 9:00am- 4:00p (Required)Additional Compensation:
Herbs and Supplements discounts and acupuncture treatmentsVacation
Time: Available following 6 months of employmentCompensation:$18 -
$20 hourlyResponsibilities:Our ideal candidate enjoys meeting,
greeting, engaging, and supporting our patients in addition to
providing daily reports to clinic staff. Must have the ability to
take initiative and work independently as well as being a part of a
team.
- Communicate with patients via phone calls, email and text
messaging
- Responsible for handling all patient payment transactions
- Greeting and checking out patients as well as scheduling,
rescheduling or canceling appointments
- Explain clinic services to customers calling in or to
walk-ins
- Assist in filling out patient intake forms and escorting them
to the treatment room upon arrival
- Creating patient charts and filing system
- Generate patient receipts/ super bills with the appropriate
ICD-10 codes
- Create monthly email marketing campaigns and content
- Engage in social media outlets, i.e. Instagram and
Facebook
- Send out new patient welcome emails utilizing our automation
platform
- Maintain tidiness of the reception space and front desk space;
changing out exam table paper between patients
- Tracking, ordering, and re-stocking herbal and supplement
inventory
- Proficiency in Google Docs and EMR scheduling software (Unified
Practice)Qualifications:
- Inspired by natural healing and curious about Traditional
Chinese Medicine
- Have a professionally warm and easy-going demeanor
- Self-directed work ethic and good attention to detail
- Superb time management- punctual in arriving for work
- Practical problem-solving and multi-tasking with strong
prioritizing skills
- Excellent customer service approach and attitude
- Out-going personality with effective communication skillsWe
will find you because you are: Honest, engaging and dependable,
creative, confident and consistent, flexible and punctual,
organized and motivated, compassionate and attentive, patient,
non-judgmental and transparentAbout CompanyAviara Acupuncture &
Integrative Health is located in beautiful Carlsbad, CA, about a
mile from the coast. Our clinic is just east of the I-5 freeway at
Palomar Airport Rd, and is minutes from Legoland, the Flower
Fields, and the Carlsbad Premium Outlets mall.Our company's mission
is in empowering the community to choose natural healthcare first
by integrating herbal medicine, acupuncture, meditation, and
related life-nourishing practices into everyday life. We believe
that by treating the root cause of most health conditions using an
integrative and holistic approach, people will benefit in creating
the best version of themselves throughout all stages of life. We do
this through continuous patient education and inspiration based on
the principles of Traditional Chinese medicine. We strive to
provide quality, compassionate patient care. This is reflected in
our established clientele where organic referrals to family and
friends are commonly experienced.
Keywords: Aviara Acupuncture & Integrative Health, San Diego , Office Manager, Administration, Clerical , Carlsbad, California
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