Administrative Coordinator

Company: UC San Diego
Location: San Diego
Posted on: January 26, 2023

Job Description:

Payroll Title:ADMIN OFCR 2 CXDepartment:HOUSING/DINING/HOSPITALITYHiring Salary Range$29.11 - $30.28 / HourWorksite:CampusAppointment Type:CareerAppointment Percent:100%Union:CX ContractTotal Openings:1Work Schedule:Days, 8 hrs/day, Monday-Friday:8:00am to 4:30pm#120994 Administrative CoordinatorFiling Deadline: Wed 2/1/2023UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine PolicyUCSD Layoff from Career Appointment: Apply by 01/20/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.Special Selection Applicants: Apply by 02/01/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.POSITION OVERVIEWUnder general supervision, coordinate the acquisition of goods and services including equipment acquisition, and assist with the contracting for professional services, design services, business contracts, consulting, and personal services. Uses professional purchasing skills and concepts to complete purchasing assignments, requiring analyzing and reviewing procurement options. Has authority to make purchases within a pre-approved dollar limit. Exercises judgment within defined limits and practices to determine the most effective methodology to acquire common goods and services. Works on problems of moderate scope where analysis of situations or data requires a review of various factors. In support of the HDH program at UC San Diego, the incumbent analyzes and facilitates HDH refresher projects performed annually. Assists in the coordination of the project life cycle including performing tasks related to budget development, implementation, project completion, and facility opening. Maintains inventory for all furniture in HDH, which includes inspecting and purchasing professional staff residential furniture.DEPARTMENT OVERVIEWHousing Dining Hospitality (HDH) is a self-funded, large and complex campus department consisting of 7 divisions, with over 700 career employees, 1000 to 1200 student employees and an annual operating budget greater than $200 million. HDH provides housing for approximately 18,000 undergraduates, grad students, faculty, staff and their families in over 400 buildings covering over 8 million sq. ft. HDH is in the midst of implementing an aggressive building plan which added 10,000 new beds in the next 10 years and will almost double our square footage by 2032.Currently, HDH houses 38% of UCSD's enrolled students with a goal of housing 65% by 2032. HDH provides maintenance and repair, contract meals/meal plan management, as well as retail food service, conference services and catering services to residents, students, faculty, staff, and campus visitors.Housing/Dining/Hospitality commits to facilitating an equitable, diverse and inclusive environment, fostering a sense of belonging for our students and staff. As HDH we understand, each unique individual with their varied thoughts and experiences is what makes our department strong. Aligning with UC San Diego's Office for Equity, Diversity, and Inclusion strategic goals, Housing/Dining/Hospitality is proud to promote and create opportunities for greater equity, diversity and inclusiveness within our division.Please visit our website: http://hds.ucsd.edu/QUALIFICATIONSAbility to use sound judgment in responding to issues and concerns.Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.Solid organizational skills and ability to multi-task with demanding timeframes.Working knowledge of common organization-specific and other computer application programs.Ability to use discretion and maintain confidentiality.Strong analytical skills and ability to effectively plan and ability to coordinate multiple complex renovation and construction related purchasing projects. Significant knowledge of project cost control.Ability to read and interpret terms and conditions of basic contracts.Working level of proficiency in the use of standard spreadsheet and word processing software. Ability to research special studies/projects, compile complex data and reports and/or draft formal documentation.Some knowledge of the organization's departments and operations required in order to meet their procurement needs.Excellent mathematical, accounting, and analytical skills to perform studies, prepare reports, and compile data into accurate, concise, and complex reporting mechanisms.Excellent organizational skills in order to prioritize multiple tasks, meet deadlines, and work in an environment of heavy pressures and changing priorities.SPECIAL CONDITIONSJob offer is contingent upon satisfactory clearance based on background check results.Occasional evenings and weekends may be required.Overtime may be required.Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.Pay Transparency Act Full Salary Range: $60,782 - $93,960 AnnuallyThe University of California, San Diego is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.htmlUC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Keywords: UC San Diego, San Diego , Administrative Coordinator, Administration, Clerical , San Diego, California