Office Coordinator

Company: Dennis Group San Diego
Location: Carlsbad
Posted on: March 18, 2023

Job Description:

About the JobThe Office Coordinator is an integral part of our team. - - The individual in this role helps ensure office operations run smoothly and requires an organized individual with excellent interpersonal skills. The role offers a great place to start your career with Dennis Group and grow within our company in areas such as administrative project management, marketing/proposal coordination, human resources, and accounting. - Office Administration Responsibilities -

• Develop and maintain office budget and reporting with office leadership
• Manage all courier/shipping and receiving duties including managing and distributing incoming and outgoing mail
• Cleaning and organizing kitchens, conference rooms and other common areas on a daily basis
• Weekly stocking and organizing of office, kitchenette, and cleaning supplies; manage supply inventory and ordering as necessary
• Establish vendor agreements for office FFE and building services
• Coordinate building maintenance activities - Submitting work orders to the Property Manager
• Ensure third-party office, equipment and building service vendors are performing as expected
• Answer the phone, direct calls, and answer client inquiries
• Update and maintain phone and contact lists for the office
• Maintain files and records with an effective filing system -
• Greet and assist visitors when they arrive at the office, including clients, vendors, potential candidates and employees visiting from other offices
• Schedule travel arrangements for potential candidates and other visitors as necessary
• Manage the schedule for conference and meeting rooms
• Assist the Office Manager with planning local office social events, outings, and parties. -
• Encourage and maintain a welcoming, profession, and safe working environment
• Support recruiting activities such as coordinating and scheduling interviews, setting up career fairs and managing the career fair supplies, at the direction of Talent Acquisition
• Assist in implementation of the co-op and internship program
• Assisting in the executing the onboarding program and New Hire Orientation, making sure it is executed effectively
• Direct employee payroll and benefits questions to appropriate People & Management team member
• Ensure compliance with corporate policies
• Evaluate and encourage employee satisfaction and engagement
• Encourage and maintain a welcoming, professional, and safe working environment.
• Assist Administrative Project Managers and Project Team with misc. administrative tasks. People & Management Responsibilities (HR)
  
  • Support recruiting activities such as coordinating and scheduling interviews, setting up career fairs and managing the career fair supplies, at the direction of Talent Acquisition
  • Assist in implementation of the co-op and internship program
  • Assisting in the executing the onboarding program and New Hire Orientation, making sure it is executed effectively
  • Direct employee payroll and benefits questions to appropriate People & Management team member
  • Ensure compliance with corporate policies
  • Evaluate and encourage employee satisfaction and engagement
  • Encourage and maintain a welcoming, professional, and safe working environment. Project Administration
    
    • Assist Administrative Project Managers and Project Team with misc. administrative tasks. - About You Successful -candidates at Dennis Group are highly -organized, professional, self-motivated, and energetic individuals with excellent communication and inter-personal skills. - In addition, you have:
      
      • A minimum of two (2) years of related experience (preferred)
      • A Bachelor's degree is preferred
      • Proficiency in MS Office -
      • An ability to manage and prioritize multiple concurrent responsibilities
      • A strong attention to detail
      • Ability to be resourceful and anticipate the teams needs
      • Excellent communication and interpersonal skills (oral and written) Physical Requirements
        
        • Prolonged periods sitting at a desk and working on a computer.
        • Must be able to lift-up to 15 pounds at times. About Us
          We plan, design, engineer, and build food plants for major brands across the country and the world. For the past three decades, we've focused exclusively on the food and beverage industry, helping your favorite brands put your favorite foods in the grocery store. Simply put, food isn't one thing we do, it's all we do. Dennis Group offers competitive compensation packages commensurate with experience. We provide comprehensive employee benefits including medical, dental, life and disability insurance, paid time off including an open vacation policy, as well as bonus, profit-sharing, and retirement plans.
          Dennis Group is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetics
          

Keywords: Dennis Group San Diego, San Diego , Office Coordinator, Administration, Clerical , Carlsbad, California