Administrative Assistant

Company: BioSpace, Inc.
Location: San Diego
Posted on: May 27, 2023

Job Description:

Job Details
Reporting directly to the Chief Technical Officer (CTO), the Administrative Assistant is a key contributor responsible for supporting four C-suite level executives (CTO, Head of Research, CMO, and CBO) within Janux. This role may also provide support at the department level as needed, supporting building, facilities and lab operations management personnel. As the face of Janux, this person will coordinate site visitors, guests and contractors as needed. In addition, the Administrative Assistant may provide back-up to the Executive Assistant to the CEO and other company executives. The role is based at our San Diego office.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Manage day-to-day calendar appointments, calls, meetings etc.
• Coordinate as needed the scheduling of complex meetings, both internal and external, with multiple competing priorities.
• Facilitate execution of contracts and work orders
• Arrange complex and detailed travel (plans, itineraries, and agendas, etc.), provide necessary support when executives travel, and prepare expense reports and reconcile credit card statements.
• Coordinate planning and execution of corporate events, on and offsite meetings, and celebrations. Execution and set up of these events and meetings could include activities requiring physical labor.
• Edit presentations and communications for internal and external stakeholders.
• Handle incoming correspondence and provides a bridge for smooth communication between the executives and the CEO's office, while demonstrating leadership to maintain credibility, trust, and support across the organization.
• Communicate and collaborate effectively with all teams and other administrative assistants to ensure continuity, prioritization, and completion of work in a timely fashion.
• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Perform other duties, as assigned. EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES
  • 5+ years of experience in a similar role. Experience in biotechnology industry and public company is preferred (flexible on experience and industry)
  • BA/BS degree is preferred.
  • Multi-tasking and prioritizing time-sensitive requests
  • Handling confidential and sensitive information
  • Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint) and ease/familiarity with other cloud-based business systems
  • Availability during non-business hours maybe be needed on rare occasion.
  • Ability to assist in the physical setup and breakdown of corporate events, meetings, offsites, etc. Compensation:
    In addition to a competitive base salary ranging from $38.46 per hour to $48 per hour, we offer stock options, a stock purchase plan (ESPP) and a target bonus. Janux also provides a comprehensive benefits package for our employees and their families, which includes medical, dental, vision, and supplemental disability insurance.
    Please note that the base salary range is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies, internal equity and work location.
    Job Type: Full-time
    Benefits:
    • 401K
    • Medical insurance
    • Dental insurance
    • Vision insurance
    • Supplemental disability insurance plans
    • Flexible schedule
    • Life insurance
    • Flexible vacation
    • Sick time
    • Incentive stock option plan Schedule:
      • Monday to Friday Work authorization:
        • United States (Required) Additional Compensation:
          • Annual targeted bonus % Work Location:
            • On site required - San Diego
              EQUAL OPPORTUNITY EMPLOYER:
              Janux Therapeutics, Inc. is an equal opportunity employer that is committed to providing a work environment free of harassment and discrimination based upon a protected category, as well as an environment free from retaliation for protected activity.
              Notice to Recruiters and Third-Party Agencies
              The Talent Acquisition team manages the recruitment and employment process for Janux. To protect the interests of all parties involved, Janux will only accept resumes from a recruiter once a fully-executed search agreement is in place. Agencies are hereby specifically directed not to contact Janux employees directly in an attempt to present candidates. Janux will consider any candidate for whom an Agency and/or Recruiter has submitted an unsolicited resume to have been referred, free of any charges or fees.

Keywords: BioSpace, Inc., San Diego , Administrative Assistant, Administration, Clerical , San Diego, California