Administrative Support - San Diego

Company: Jamison Professional Services, Inc. (JPS)
Location: San Diego
Posted on: November 16, 2023

Job Description:

Jamison Professional Services, Inc. ("Jamison") is currently seeking a qualified and motivated candidate for the position of Administrative Support.

Job Title: Administrative Support.
The duties and responsibilities of contractor employees or subcontractor performing as Administrative Support shall include, but not limited to the following:
Perform a variety of administrative and clerical support functions.
Maintain electronic and/or hard copy office files. Perform filing duties, retrieves data or documents from files upon request.
Utilize programs such as Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook) and other software applications to create, copy, edit, store, send and print a variety of standardized documents.
Gather, input, manage, and maintain data, records and referenced materials.
Compile/track data to create reports and program information.
Provide administrative assistance on various projects and special reports.
Shall be versed in broad-based and enterprise data management principles, and readily adopt the experience to assist with data gathering, analysis, management, and report generation.
Provide administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Conduct basic research and collect data, prepare documents such as a standard correspondence, and/or reviews data accuracy.
Prepare written summary of findings following the data collection effort for Government personnel.
Reviews technical reports, project data, business documentation, business processes, deliverables, and other planning documents to ensure compliance with requirements for Government personnel analysis.
Prepare agendas, meeting notes and presentation material.
Coordinate with all Government personnel to arrange meetings and training sessions.
Assists with preparations for briefings/conferences; prepare and deliver briefs and necessary documentation to Government personnel.
Provide written status updates of deliverables and other data to Government personnel.
Perform other administrative duties as assigned.

Additional Requirements for Hoteling Admins:
Utilize an existing Naval Air Systems Command's current space reservation system to create, maintain, populate and train the NAVFAC Southwest workforce on a command-specific space (hoteling) reservation tool at 750 Pacific Highway, San Diego CA 92132.
Maintain system requirements and changes, and train employees on reservation tool use specific to NAVFAC Southwest employee use.
Understand the seating plans, hoteling requirements and phased plan for implementation.
To create and maintain a block of hoteling spaces on each NAVFAC-designated floor for employees to reserve as requested.

Education/Experience Requirements:
High School Diploma with two (2) years of administrative/secretarial work experience.
Shall be fluent in written and spoken English.
Shall exhibit positive and professional presence in front of a work group and have effective communication techniques.
Shall be well organized and able to structure deliverables in a logical sequence.
Shall be observant, objective, and use a critical approach towards the effectiveness of their actions.
Demonstrated experience working in an office environment.
Demonstrated experience using Microsoft Office programs and other software applications.
Shall perform all work requirements in accordance with all Safety rules, regulations and policies.

Clearance Level Required:
Must be able to pass a Federal Background check.

Jamison Corporate Overview:
Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.
Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.
Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.
Jamison's commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.
Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.

All applications must be submitted through our application system at: http://careers.jps-online.net/x/openings

Keywords: Jamison Professional Services, Inc. (JPS), San Diego , Administrative Support - San Diego, Administration, Clerical , San Diego, California