Manager Office Administration Manager San Diego Administrative MSC
Company: Disability Solutions
Location: San Diego
Posted on: April 17, 2024
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Job Description:
Position Purpose:The Administrative Assistant performs
administrative/ secretarial work, filing, taking phone calls,
scheduling appointments making travel arrangements to support the
administrative contract. This position also provides support to
executive staff by providing office management and budgeting
skills, personnel records management and payroll administration.
May also work independently on research projects as well as
preparing briefs, charts and other presentation materials.Primary
Duties:--- Develops, implements and maintains processes and
activities to assure an efficient, effective, compliant and
responsive organization within a fastpaced environment--- Oversees
multiple department operations for location, Training Center West,
CSU West Pool, and CSU West Medical.--- Corresponds with Government
Personnel for departments regarding small issues.---
Creates/coordinates schedules and disseminates information to staff
under supervision.--- Communicates daily with Senior Management to
ensure transparency regarding operations and customer relations.---
Assists Senior Management with reports and deliverables pertaining
to the aforementioned departments.--- Notes department
deficiencies, areas for improvement, and assists Senior Management
in --- Refers to Senior Management for larger issues and changes
that need Government/COR and Management intervention.--- Ensures
workload for staff is completed and reported effectively on the
monthly Quality Control Report.--- Maintains records, files and
other organizational data--- Develops and generates routine
reports--- Answers and addresses calls received in office
environment. --- Coordinates meetings and presentations as
assigned--- Completes word-processing, formatting, filing, and
scheduling --- Performs duties such as meetings with employees;
drafts and manages correspondence; answers phone; plans tasks and
timelines; records and mailings; conducts research and works on
special projects--- Ensures optimal clerical and administrative
functions, timely preparation of internal and external reports ---
Implements and organizes records management processes and
procedures--- Coordinates with organizational functions of
administrative support team--- Monitors and maintains supplies
within budgetary parameters. Completes special order requests---
Duties and assignments can be located at any building based on job
requirements. Must be able to float as needed or backfill positions
as requested.--- Must be able to obtain access to military
installation and work onsite during required work hours--- Other
duties as assigned.Qualifications/Skills Knowledge &
Abilities:Education:--- High school diploma or GED equivalent
required. Advanced degree in business or related field preferred.
Experience:--- Minimum of two years' experience in
administrative/office setting --- Must have knowledge of office
procedures and compliance requirements.--- Familiar with disability
services a plus--- Proficient in Microsoft Office
suiteCertifications: Secret Security Clearance or ability to obtain
one required Skills Knowledge & Abilities:--- Skilled in
prioritizing tasks to ensure projects are successfully completed
within established deadlines--- Skilled in proactively resolving
issues with strong decision-making capacity--- Skilled in
coordinating organizational functions of the administrative support
team--- Skilled in MS Office suite and other software products---
Skilled in verbal and written communication--- Skilled in editing
skills with exceptional attention to detail--- Ability to work
independently--- Ability to communicate effectively--- Ability to
delegate tasks and exercise effective time management--- Ability to
handle confidential information with discretion--- Ability to
multi-task in a fast-paced environment and adapt quickly to
changing prioritiesCompetencies:To perform the job successfully, an
individual should demonstrate the following competencies to perform
the essential functions of this position. --- Attention to Detail:
Double checks the accuracy of information and work product to
provide accurate and consistent work in a usable form to others who
need to act on it. As well as ensuring accuracy and standards are
met by the team. --- Communication: Ability to use tact and
diplomacy to maintain harmonious relationships with all
stakeholders in various modalitiesincluding person-to-person, email
and other written formats and on the telephone.--- Customer Focus:
Knowing the (internal and external) customer business needs and
acting accordingly, anticipating customer needs, and giving high
priority to customer satisfaction and customer service.---
Collaboration: Working as a productive member of a cohesive group
toward a common goal and contributing to team development and
effective team dynamics.--- Knowledge: Having a solid knowledge
base on office work and routines use of technology to achieve
goals. --- Caring: Works beyond the minimum job requirements and
does whatever is necessary to get the job done.--- Professionalism:
Thinks carefully about the likely effects on others of one's words,
actions, appearance, and mode of behavior.--- Quality: Produces
results or provides service that meets or exceeds company
standards.--- Confidentiality: Respecting and adhering to ethical
principles regarding data production and confidentiality regarding
information obtained as part of the position functions. ---
Computer Literacy: Using computers effectively and efficiently in
the working environment.--- Adaptability: Maintaining effectiveness
in reaching set goals by adapting to changing circumstances, tasks,
responsibilities and people. --- Initiative: Does more than is
required or expected in the job.--- Accountability: the ability to
be responsible for the consequences of one's own actions and the
actions and decisions of the team. --- Reliability: Completes all
assigned tasks on time and with minimal supervision.VersAbility
Resources is an Equal Employment Opportunity/Affirmative Action
employer:EOE/M/F/Disability/Ve JOB CODE: Office Manager San
Diego
Keywords: Disability Solutions, San Diego , Manager Office Administration Manager San Diego Administrative MSC, Administration, Clerical , San Diego, California
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