Office Manager
Company: Pacific Coast Cleaning, Inc.
Location: La Mesa
Posted on: April 24, 2024
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Job Description:
Traits & Characteristics (WHO) - About You: Picture this:
action-packed days, a team that feels like family, and a role where
your can-do attitude is celebrated daily. What we really crave is
your infectious energy and passion for top-tier customer service.
You thrive on the excitement of a fast-paced environment, tackling
challenges with precision and a smile. Your knack for
problem-solving and superb communication skills makes you a
superstar collaborator.
We're looking for a highly driven office manager to lead our
administrative staff. You'll be in charge of overseeing office
operations, streamlining systems, and ensuring our administrative
support is accurately following office policies. The ideal
candidate is an organized and efficient leader who loves motivating
and encouraging others to do their best work. If this sounds like
you, apply today!
Compensation & Benefits:
--- Comprehensive medical, dental, and vision insurance
--- IRA benefits for your financial future
--- Life insurance coverage
--- Generous vacation, holiday, and sick pay allowances
Join us in a role where your talents will flourish, supported by a
vibrant team and a culture of continuous improvement. Be part of
something exceptional, where your contributions make a meaningful
impact every day.
Responsibilities:
About the Role:
--- Lead and supervise daily administrative activities, providing
support to all departments and ensuring operational efficiency.
--- Provide Precon Client Concierge services, assisting with
business licenses, PCC contact info forms, and initial safety
packages to support client satisfaction and project success.
--- Manage business licenses, ensuring compliance with regulatory
requirements and maintaining accurate records.
--- Coordinate the collection, organization, and distribution of
contract items to internal team members, facilitating seamless
communication and project management.
--- Implement and oversee a contract mail-out and return tracking
system, optimizing efficiency and accuracy in contract management
processes.
--- Handle Certificate of Insurance (COI) requests and management,
ensuring coverage meets project requirements and maintaining
up-to-date records.
--- Manage Controlled Insurance Programs (CIP), overseeing
enrollments, tracking monthly submittals, and facilitating
subcontractor participation to meet project needs.
--- Assist in project close-out procedures, ensuring completion of
all necessary documentation and compliance with project
requirements.
--- Navigate compliance and credentialing software, such as
Vendormate, Compliance Depot, and RMIS, to ensure adherence to
regulatory standards.
--- Download contracts and assemble packages for key team members,
facilitating effective communication and project coordination.
--- Facilitate the setup and maintenance of document organization
company-wide, ensuring easy access to critical information and
efficient workflow.
--- Manage filing for Apprenticeship programs (DAS 140 / DAS 142)
and Preliminary Requests, ensuring compliance with regulatory
requirements.
--- Provide administrative support for job set-up and close-out
using Monday.com, ensuring accurate and timely completion of
project tasks.
--- Maintain files of working documents, including resolution
paperwork, to support project activities and facilitate
decision-making processes.
--- Conduct and manage New Hire Set-Ups.
--- Function as employee main point of contact.
--- Participate as a conduit between team and the IT company
support system.
--- Operate multi-line phone systems, manage incoming calls, and
transfer messages to appropriate team members, ensuring effective
communication flow.
--- Collaborate with the Administrative Department Manager to
develop and implement procedures and policies for all
administrative activities, ensuring alignment with organizational
goals and standards.
Qualifications:
--- Bachelor's degree in business administration, communications,
or a related field.
--- 2-5 years of work experience in an administrative/office
management role, with a proven track record of success in driving
operational excellence.
--- Exceptional attention to detail, strong organizational and time
management skills, and the ability to prioritize effectively in a
fast-paced environment.
--- Self-starter with a proactive approach, demonstrating
initiative, creativity, and a commitment to continuous
improvement.
--- Excellent communication and interpersonal skills, with the
ability to effectively interact with individuals at all levels of
the organization.
--- Strong problem-solving skills and analytical abilities, with a
strategic mindset and the ability to anticipate and address
challenges proactively.
--- Proficient with Microsoft Office applications, with the ability
to learn and adapt to new software and systems quickly.
--- Bilingual Proficiency (English/Spanish).
--- Must be proficient with Microsoft Office.
About Company:
Pacific Coast Cleaning, Inc. (PCC) is a leading commercial and
construction cleaning firm with over 20 years of proven expertise.
Our capabilities encompass all types of projects; from complete
ground-up developments to multi-family, airports, military, health
care, and tenant improvement projects. Over the past decade, we've
developed sparkling relationships with our clients by enhancing the
appearance, viability, longevity, and overall value of their
properties - while delivering on schedule. From post-construction
cleanup to window cleaning and pressure washing, janitorial
services, and more, we deliver reliable, affordable, and
professional cleaning services. Our clients include some of the
largest builders in California and we're always seeking to partner
with new clients who share a common commitment to excellence and
professional business practices. At PCC we are committed to
Integrity, Growth, Teamwork, Excellence & Empowerment.
Keywords: Pacific Coast Cleaning, Inc., San Diego , Office Manager, Administration, Clerical , La Mesa, California
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