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#97997 Office Manager and Space Planning Coordinator

Company: University of California - San Diego
Location: San Diego
Posted on: April 18, 2019

Job Description:

#97997 OFFICE MANAGER AND SPACE PLANNING COORDINATOR

Extended Deadline: Tue 4/30/2019

This position will remain open until a suitable candidate is identified.

This is a one (1) year limited appointment that may be extended or converted to career status based on the needs of the department.

DESCRIPTION

The UC San Diego Human Resources Department is the campus central office encompassing numerous core campus organizations that include Disability Counseling and Consulting Services, Benefits, Compensation and Classification, Employee Relations, Talent Acquisition and Data Analytics Services, Equal Opportunity Services, Faculty and Staff Assistance Program, Labor Relations, Retirement Resource Center, Policy Development and Work Life, Staff Education and Development, and Temporary Employment Services.

Responsible for managing the department's business operations, which includes full range of administrative, planning, and office resource allocation. Coordinate staff activities, events and meetings. Serve as department safety coordinator. Provide front desk back-up coverage, as needed. Handle special projects as requested, interacting with various levels of management and outside agencies, coordinating, compiling and analyzing information/products/costs. Perform administrative tasks such as maintaining supplies for storeroom, equipment areas and kitchen.

Serve as primary support in all matters regarding facilities space planning, and space utilization reporting. This includes analyzing space, coordinating office renovations and alterations, space/floor planning, and staff moves/relocation's. Coordinate and conduct meetings with vendors and management to negotiate furniture costs (as appropriate) and establish timelines to complete work.

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Must have access to reliable transportation.
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Overtime may be required.
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Occasional evenings and weekends may be required.

QUALIFICATIONS

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Demonstrated ability to coordinate complex space planning/project renovation and perform space utilization analysis.
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Excellent interpersonal and communication skills, both oral and written, spelling, writing, proofreading, editing, punctuation and usage.
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Strong ability to effectively communicate clearly with others. Ability to resolve conflicts while maintaining a professional relationship.
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Demonstrated experience planning/scheduling meetings and events efficiently and accurately.
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Strong proficiency in using Microsoft Outlook, Word, Excel, PowerPoint and Visio.
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Strong problem solving ability and aid in developing potential solutions, implementing appropriate solutions, and monitoring results or progress.
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Strict attention to detail and ability to independently and accurately complete documents and computer transactions error free and in a timely manner.
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Demonstrated ability to extract, compile, analyze and effectively present pertinent information.
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Knowledge of standard office machines such as photocopiers and fax machines.
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Ability to independently set priorities and accomplish tasks in an environment with frequent interruptions and changes of complex administrative activities by determining the time, place and sequence of actions to be taken in order to meet established deadlines.
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Demonstrated ability to provide excellent customer service.
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Proven ability to be a team player.
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Ability to maintain strict confidentiality.
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Demonstrated competency and commitment to equity, diversity and inclusion.

SPECIAL CONDITIONS

* Job offer is contingent upon a satisfactory clearance based on background check results.



The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Keywords: University of California - San Diego, San Diego , #97997 Office Manager and Space Planning Coordinator, Administration, Clerical , San Diego, California

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#97997 Office Manager and Space Planning Coordinator
Description: 97997 OFFICE MANAGER AND SPACE PLANNING COORDINATOR br br Extended Deadline: Tue 4/30/2019 br br This position will remain open until a suitable candidate is identified. br br This is a one (more...)
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