#97997 Office Manager and Space Planning Coordinator
Company: University of California - San Diego
Location: San Diego
Posted on: April 18, 2019
#97997 OFFICE MANAGER AND SPACE PLANNING COORDINATOR
Extended Deadline: Tue 4/30/2019
This position will remain open until a suitable candidate is
This is a one (1) year limited appointment that may be extended or
converted to career status based on the needs of the
The UC San Diego Human Resources Department is the campus central
office encompassing numerous core campus organizations that include
Disability Counseling and Consulting Services, Benefits,
Compensation and Classification, Employee Relations, Talent
Acquisition and Data Analytics Services, Equal Opportunity
Services, Faculty and Staff Assistance Program, Labor Relations,
Retirement Resource Center, Policy Development and Work Life, Staff
Education and Development, and Temporary Employment Services.
Responsible for managing the department's business operations,
which includes full range of administrative, planning, and office
resource allocation. Coordinate staff activities, events and
meetings. Serve as department safety coordinator. Provide front
desk back-up coverage, as needed. Handle special projects as
requested, interacting with various levels of management and
outside agencies, coordinating, compiling and analyzing
information/products/costs. Perform administrative tasks such as
maintaining supplies for storeroom, equipment areas and
Serve as primary support in all matters regarding facilities space
planning, and space utilization reporting. This includes analyzing
space, coordinating office renovations and alterations, space/floor
planning, and staff moves/relocation's. Coordinate and conduct
meetings with vendors and management to negotiate furniture costs
(as appropriate) and establish timelines to complete work.
Must have access to reliable transportation.
Overtime may be required.
Occasional evenings and weekends may be required.
Demonstrated ability to coordinate complex space planning/project
renovation and perform space utilization analysis.
Excellent interpersonal and communication skills, both oral and
written, spelling, writing, proofreading, editing, punctuation and
Strong ability to effectively communicate clearly with others.
Ability to resolve conflicts while maintaining a professional
Demonstrated experience planning/scheduling meetings and events
efficiently and accurately.
Strong proficiency in using Microsoft Outlook, Word, Excel,
PowerPoint and Visio.
Strong problem solving ability and aid in developing potential
solutions, implementing appropriate solutions, and monitoring
results or progress.
Strict attention to detail and ability to independently and
accurately complete documents and computer transactions error free
and in a timely manner.
Demonstrated ability to extract, compile, analyze and effectively
present pertinent information.
Knowledge of standard office machines such as photocopiers and fax
Ability to independently set priorities and accomplish tasks in an
environment with frequent interruptions and changes of complex
administrative activities by determining the time, place and
sequence of actions to be taken in order to meet established
Demonstrated ability to provide excellent customer service.
Proven ability to be a team player.
Ability to maintain strict confidentiality.
Demonstrated competency and commitment to equity, diversity and
* Job offer is contingent upon a satisfactory clearance based on
background check results.
The University of California is an Equal Opportunity/Affirmative
Action Employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, national origin, disability, age, protected veteran
status, gender identity or sexual orientation. For the complete
University of California nondiscrimination and affirmative action
policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit
smokefree.ucsd.edu for more information.
Keywords: University of California - San Diego, San Diego , #97997 Office Manager and Space Planning Coordinator, Administration, Clerical , San Diego, California
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