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Marketing Assistant

Company: San Diego Metropolitan Transit System
Location: San Diego
Posted on: May 16, 2022

Job Description:

Job DescriptionThe Marketing Assistant will support the Marketing and Communications Department by performing a broad range of administrative duties that help the team maintain high standards. This position will help the team coordinate, track and manage department projects including procurement, deliverables and system implementation. Essential duties include, but are not limited to, the following: EXAMPLE OF DUTIES:Essential Functions Provides operations support for the Marketing Communications team, who work in a high-profile, fast-paced environment to promote the agency's top priorities. Manages workflow process for department procurements. This includes collecting project bids, creating purchase requisitions, tracking purchase orders, ordering with vendors, coordinating deliveries and installations. Works with staff to help organize the agency's marketing campaigns and initiatives and supports project managers with planning, deadlines and deliverables. Manages and tracks Marketing material distribution including internal, onboard and public. Manages vehicle wraps with vendors and the Bus and Trolley operations teams. Manages and tracks agency memberships to various organizations (i.e. San Diego Regional Chamber of Commerce, Gaslamp Quarter Association, East Village Association, National City Chamber of Commerce, South County EDC, etc.). Assists team members with community outreach and media event coordination (i.e., creating and/or compiling outreach pack lists, researching and securing food vendors, media services vendors, etc.). Organizes and maintains promotional inventories, and tracks milestone marketing campaigns and initiatives. Works with vendors to purchase agency promotional items, outreach supplies, uniforms, and more; manages inventory of such items. Assists Director in budget tracking and reporting as needed. Proofreads and edits correspondence, reports, contracts, forms, and a variety of other marketing materials as needed. Reviews expense reports for consistency and compliance with company policies. Possesses knowledge of Marketing Communications best practices, policies and procedures. Completes special projects as assigned by the Director.Duties May Include, But Are Not Limited To, The Following: Performs other duties as assigned.QUALIFICATIONS:Knowledge, Skills and AbilitiesKnowledge of or ability to learn MTS policies and regulations; ability to read, understand and apply MTS policies, regulations and union labor contracts; ability to write letters, memoranda and reports using clear, concise and grammatically correct English; ability to speak clearly, distinctly and effectively in person-to-person or small group situations using tact and diplomacy; ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel; ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions; skill in verifying the accuracy and completeness of forms and reports; knowledge of Microsoft Word and Excel and the ability to learn and use other software that MTS might have or acquire; comfortable interacting with MTS Directors, managers, groups and industry professionals as well as the general public; experience using project management software; experience using business operations system software for workflow control; experience or familiarity with SAP preferred. Physical RequirementsThe successful candidate must be able to fulfill the physical demands of the job such as walking, stooping, sitting, bending, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds). Must be able to operate a motor vehicle and perform tasks involving manual dexterity, such as use of a computer. Work will at times require more than 8 hours per day or an irregular work week to perform the essential duties of the position. Duties will be performed primarily in an office type environment and may require travel to external locations and agencies.Experience/Education/Certificates/License(s)Possess a bachelor's degree from an accredited college or university. A minimum of three years of experience performing similar administrative duties. Skills and abilities may be substituted for the degree requirement. Must possess and maintain a valid California driver's license.GENERAL: Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check.SALARY GRADE: # 5 ($38,130 - $68,592)

Keywords: San Diego Metropolitan Transit System, San Diego , Marketing Assistant, Advertising , San Diego, California

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