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Facilities Services Manager

Company: Exact Sciences Corporation--
Location: San Diego
Posted on: April 8, 2021

Job Description:

Exact Sciences values its current relationships with external recruitment vendors. If you are interested in learning more about partnering with us as an external recruitment vendor, please contact our Human Resources Department directly. Neither Exact Sciences Corporation nor any subsidiary or other related entity will be liable for any fees for any candidate submitted without a binding written search agreement. For example, written (including email) or verbal contacts with any person within or outside of Exact's Human Resource Department are inadequate, in the absence of a binding written agreement, to bind either Exact Sciences Corporation or any subsidiary or related entity to any obligation to retain the services of, or to pay any fee to, any recruiter. Exact Sciences is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law. The Company's affirmative action program is available to any applicant or employee for inspection upon request. If you need any assistance seeking a job opportunity at Exact Sciences, require a reasonable accommodation with the application process or would like to share feedback about the recruitment process, please call our Recruitment Coordinator at 608-535-8726 or email jobs@exactsciences.com. Req No. 2021-7631 Category Manufacturing Operations, Facilities & Security Type Regular Full-Time Summary of Major Responsibilities The Facilities Service Manager will work closely with the facilities department and its stakeholders to establish and manage adequate facilities service to support Exact Sciences' business plans. This role will maintain relationships with key stakeholders at each of the facilities soliciting feedback, assessing needs, and managing requests to completion. The Facilities Services Manager will provide and direct efficient and effective management of vendors, contractors, and facilities service staff providing contracted services at our San Diego, CA location, focusing on cost, quality, sustainability, and ensuring contract compliance. In addition, this position will support facilities service leadership in programs and activities around sustainability, project management, and business continuity responsibilities. Essential Duties and Responsibilities

  • Manage small facilities projects based on stakeholder feedback or directives from the facilities department.
  • Facilitate meetings with stakeholders to seek feedback, assess needs, and manage requests to completion.
  • Represent stakeholders in relation to the impact construction or maintenance projects may have on their daily operations and mitigate any issues through collaboration with the real estate and capital projects team.
  • Develop, draft, execute, and document management of request for proposals (RFPs), statement of work (SoW), and contracts for outside service vendors following company policies and approval processes.
  • Efficient and effective management of vendors and contractors; provide contracted facilities services, participate and manage periodic audits, and track key performance indicators (KPIs).
  • Manage continuous improvement of outside service vendors while ensuring best practices and world-class service.
  • Manage facility audits across entire portfolio utilizing facilities service staff and assist with facility planning to support business needs.
  • Ensure procedures are followed and maintained to provide a safe and secure working environment for our employees, visitors, and contractors; maintain compliance with applicable regulatory standards.
  • Manage contracts within company database.
  • Submit and complete validated work using the eQMS.
  • Assist in sustainability initiatives to include integration with outside service providers.
  • Ability to troubleshoot and perform basic facility equipment repairs and maintenance.
  • Support moves and space planning at the request of stakeholders.
  • Excellent organizational, project management, and problem-solving skills.
  • Ability to accurately follow procedures with minimal direction and make decisions with limited information.
  • Strong interpersonal and teamwork skills; ability to easily convey concepts and priorities to peers, customers, leadership, and cross-functional teams.
  • Strong documentation, attention-to-detail, and procedure writing skills suitable for a GMP environment.
  • Excellent oral and written communication skills with employees, customers, and vendors, both in person, via telephone, email, or video conference.
  • Ability to coordinate work with and across multiple teams.
  • Ability to use data analytics to drive business decisions and influence other stakeholders and leadership.
  • Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
  • Support and comply with the company's Quality Management System policies and procedures.
  • Regular and reliable attendance.
  • Ability to respond to emergency situations after hours, weekends, and holidays, as needed.
  • Ability to work designated schedule.
  • Ability to lift up to 40 pounds for approximately 10% of a typical working day.
  • Vision abilities to include close vision, color vision, depth perception, and ability to adjust focus.
  • Ability to work seated for approximately 50% of a typical working day. Ability to work standing for approximately 50% of a typical working day.
  • Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 80% of a typical working day.
  • Ability to grasp with both hands; pinch with thumb and forefinger; turn with hand/arm; reach above shoulder height.
  • Ability to comply with any applicable personal protective equipment requirements and to work with hazardous or flammable materials in safe and compliant way.--
  • Ability and means to travel between local Exact Sciences locations.
  • Ability to travel 5% of working time away from work location, may include overnight/weekend travel. Qualifications Minimum Qualifications
    • Bachelor's degree in Mechanical, Electrical, Chemical Engineering, or field related to the essential duties of the job; or High School Diploma/General Education Degree and 4 years of relevant experience in lieu of Bachelor's degree.
    • 10+ years of related experience overseeing management of facilities departments.
    • 5+ years of experience leading or directing people and/or project teams.
    • 5+ years of experience with facilities tools, such as Visio, CAFM, CMMS.
    • Demonstrated ability to read and comprehend blueprints.
    • Professional working knowledge interfacing with various regulatory agencies and auditors.
    • Proficient in Microsoft Office Agile, Conga, and Teams.
    • Possession of a valid driver's license, no more than two moving violations in the past 36 months, and no unresolved license revocation or suspension issues.
    • Authorization to work in the United States without sponsorship.
    • Demonstrated ability to perform the Essential Duties of the position with or without accommodation. -- Preferred Qualifications
      • 5+ years of experience troubleshooting minor equipment failures.
      • 3+ years of experience or professional working knowledge of a GMP, ISO 13485, FDA, and/or USDA environment.
      • FMP, SFP, CFM, or similar certification(s). #LI-MW1 We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law. Applicable portions of the Company's affirmative action program are available to any applicant or employee for inspection upon request. Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Loading...
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Keywords: Exact Sciences Corporation--, San Diego , Facilities Services Manager, Executive , San Diego, California

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