Assistant Director - Fleet Services - 119623

Company: UC San Diego Health System - Hillcrest
Location: La Jolla
Posted on: January 26, 2023

Job Description:

This recruitment will remain open until filled.

DEPARTMENT OVERVIEW

UC San Diego Fleet Services consists of a campus fleet of over 1070 vehicles, approximately 15 employees, an operating budget of over $5M and a vehicle inventory valued over $20M. Fleet Services provides quality service in the interest of the University customer and operates the most sustainable and environmentally mindful fleet and repair facility possible. Fleet Services strives to achieve climate neutrality by employing best industry practices, state-of-the-art technology and innovation. We are a campus steward of the environment through reduction of greenhouse gas emissions to the lowest levels possible while increasing fuel economy. Fleet Garage is forward-thinking and intends to manage a fleet that is one day independent of imported oil and petroleum. Garage operations implements best environmental practices and maintain the EPA rating of 'Model Green Shop.' Our service garage provides a full range of automotive services, maintenance and repairs to vehicles owned and operated by UC San Diego. The fleet is diverse and constantly changing with over 11 manufacturers and 25 different vehicle models. All services are performed with the goal of the highest safety and customer satisfaction in mind.

POSITION DESCRIPTION

Under direction, the Assistant Director of Fleet Services will plan, organize, direct and coordinate line management and staff services. This position organizes, implements, and controls operations and business administration for a rapidly changing and growing division with campus-wide impact that encompasses Fleet Management Operations and Vehicle Repair Services. Manage a professional staff, typically large, and/or comprised of professionals in various fields. Assume accountability for decisions made by subordinates. Perform long and short term planning for function. Manage DMV licensing for all campus customers (State exempt license plates) including record maintenance of all vehicle titles. Direct and manage the contracting, fuel delivery and vendor issued fuel cards to ensure the contract process is based on sound business practices, that the University purchases and receives fuel at most-ideal market rate and that the contractor complies with UC policies and legal regulations.

Implement and oversee Vehicle (light duty) and Shuttle Bus (heavy duty) Preventive Maintenance, Repair, Safety Inspections, Overhaul and/or Replacement of Engines and Transmissions; $1.5M in annual repair costs; manage and oversee service writing; parts ordering; invoicing and monthly billing; and manage outsourced/Vendor provided repairs services. Oversee lease and rental of 450 University vehicles; annual income of $2.8M; inventory value over $20M; daily Vehicle Rental and Long-term campus Vehicle Leasing. Management and control of assets including: over $20M vehicle inventory; $1.2M vehicle replacement reserve; and $230K in vehicle parts inventory; Administration of lease and rental business. Oversee implementation, maintenance and operations of Maximo based Fleet Management System.

Manage fuel service and associated regulatory compliance requirements. Design and implement a program of realistic Vehicle Replacement Cycles, Specifications and Purchases to ensure the most efficient use of University funds and effective use of equipment. As part of the University's Alternative Fuel Program and goals, research, study for feasibility and recommend or bring new technologies and best practices to the campus such as: CNG fueling station; electric vehicle charging stations, battery storage, and hydrogen and bio-diesel stations. Oversee electrification goals & transition to electric vehicles of all campus light and heavy duty vehicles.

Serve on cross-functional event planning teams to plan and coordinate Fleet Services' participation and support of events such as: Annual Commencement, Clean Car Shows, and other opportunities to celebrate the successes of the Fleet. Serve as subject matter expert for campus-wide vehicle and vehicle equipment needs; consult with Vice Chancellors, Assistant Vice Chancellors, Directors and Deans for proposal development and implementation of new projects in the areas of transportation alternatives, student transportation, alternative fuels, infrastructure needs and transit bus requirements. Responsible for procurement and approval of University light and heavy duty vehicles from specification development to acquisition. Analyze annual income and expenditure data. Analyze and monitor monthly financial reports prepared by Facilities Management (FM) Business & Finance Services to ensure the division is operating within annual budget plan and has accurate financial data for budget forecasting.

• This position may be required to respond to campus fleet emergencies and/or oversee 24 hour vehicle callback program.QUALIFICATIONS
  • Bachelor's degree in automotive technology, mechanical or electronic engineering, business administration or related field; or an equivalent combination of education and experience. Progressively responsible experience in automotive/truck repair operations and fleet management. Specialty certification within the automotive industry preferred.
    
    
  • Progressively responsible management and supervisory experience; ability to effectively direct and oversee assigned professional, technical and service personnel. Experience managing in a union environment. Demonstrated management and conflict resolution skills to effectively lead and motivate others.
    
    
  • Extensive working knowledge in all phases related to the repair, maintenance, acquisition and disposal of vehicles to include shuttle buses (with air brakes), vans, trucks, cars, electric vehicles, electric carts, hybrid, natural gas and bio-diesel vehicles.
    
    
  • Thorough knowledge of applicable codes and regulations. Knowledge of all applicable rules and regulations relative to maintenance of motor vehicles.
    
    
  • Extensive knowledge of alternative vehicle/fuel systems and operational requirements to support such systems such as: hybrid and flexfuel cars, compressed natural gas fueling stations, electric vehicle charging stations, battery storage, and hydrogen and bio-diesel fueling stations.
    
    
  • Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll.
    
    
  • Broad knowledge of processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy. Significant experience in business and financial management. Demonstrated experience planning and controlling operational budgets for multi-functional and diverse programs of significant budgetary impact to both the overall campus and department.
    
    
  • Proven ability to analyze management data to plan for operational requirements including expense plans for personnel/staffing, purchasing of vehicles and equipment, staff training, etc. Demonstrated ability to understand, interpret and make adjustments with regard to budgetary issues.
    
    
  • Broad knowledge of computer application programs. Solid computer skills to effectively operate personal computers using a variety of software packages including Microsoft Outlook, Word, Excel, means estimating, repair estimating, and diagnostic testing devices such as scanners and laptop computers.
    
    
  • Demonstrated knowledge of computerized vehicle maintenance programs, such as, but not limited to GMC, Catepillar, Allison and Bluebird, and ability to effectively operate such programs.
    
    
  • Proven skills to quickly evaluate complex issues and identify multiple options for resolution. Strong planning, analytical and problem solving skills. The ability to work under pressure and have a proven track record of performing in this type of environment.
    
    
  • Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
    
    
  • Demonstrated knowledge and ability to provide quality customer service to the campus through effective and accepted quality methods and processes. Ability to provide and carry out an annual plan to address client concerns.
    
    
  • Strong verbal and written communication skills and excellent interpersonal skills. Ability to influence and persuade all levels of staff. Ability to communicate clearly and concisely verbally and in writing.
    
    
  • Demonstrated ability to effectively and collaboratively work with diverse populations and all members of the campus community. Skill to work collaboratively with other locations.
    
    SPECIAL CONDITIONS
    • DOJ, FBI and CA DMV background checks and clearances required prior to employment.
      
      
    • Must possess and maintain valid Class "C" California Driver License and participate in the DMV Pull Notice Program.
      
      
      
      Pay Transparency Act Full Salary Range: $78,900 - $179,900 Annually
      
      The University of California, San Diego is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).
      
      
      
      
      
      
      
      
      Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
      
      To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit .
      
      The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:
      
      UC San Diego is a smoke and tobacco free environment. Please visit for more information.
      
      Application Instructions
      
      Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!
      

Keywords: UC San Diego Health System - Hillcrest, San Diego , Assistant Director - Fleet Services - 119623, Executive , La Jolla, California