Assistant Director - Fleet Services - 119623
Company: UC San Diego Health System - Hillcrest
Location: La Jolla
Posted on: January 26, 2023
This recruitment will remain open until filled.
UC San Diego Fleet Services consists of a campus fleet of over 1070
vehicles, approximately 15 employees, an operating budget of over
$5M and a vehicle inventory valued over $20M. Fleet Services
provides quality service in the interest of the University customer
and operates the most sustainable and environmentally mindful fleet
and repair facility possible. Fleet Services strives to achieve
climate neutrality by employing best industry practices,
state-of-the-art technology and innovation. We are a campus steward
of the environment through reduction of greenhouse gas emissions to
the lowest levels possible while increasing fuel economy. Fleet
Garage is forward-thinking and intends to manage a fleet that is
one day independent of imported oil and petroleum. Garage
operations implements best environmental practices and maintain the
EPA rating of 'Model Green Shop.' Our service garage provides a
full range of automotive services, maintenance and repairs to
vehicles owned and operated by UC San Diego. The fleet is diverse
and constantly changing with over 11 manufacturers and 25 different
vehicle models. All services are performed with the goal of the
highest safety and customer satisfaction in mind.
Under direction, the Assistant Director of Fleet Services will
plan, organize, direct and coordinate line management and staff
services. This position organizes, implements, and controls
operations and business administration for a rapidly changing and
growing division with campus-wide impact that encompasses Fleet
Management Operations and Vehicle Repair Services. Manage a
professional staff, typically large, and/or comprised of
professionals in various fields. Assume accountability for
decisions made by subordinates. Perform long and short term
planning for function. Manage DMV licensing for all campus
customers (State exempt license plates) including record
maintenance of all vehicle titles. Direct and manage the
contracting, fuel delivery and vendor issued fuel cards to ensure
the contract process is based on sound business practices, that the
University purchases and receives fuel at most-ideal market rate
and that the contractor complies with UC policies and legal
Implement and oversee Vehicle (light duty) and Shuttle Bus (heavy
duty) Preventive Maintenance, Repair, Safety Inspections, Overhaul
and/or Replacement of Engines and Transmissions; $1.5M in annual
repair costs; manage and oversee service writing; parts ordering;
invoicing and monthly billing; and manage outsourced/Vendor
provided repairs services. Oversee lease and rental of 450
University vehicles; annual income of $2.8M; inventory value over
$20M; daily Vehicle Rental and Long-term campus Vehicle Leasing.
Management and control of assets including: over $20M vehicle
inventory; $1.2M vehicle replacement reserve; and $230K in vehicle
parts inventory; Administration of lease and rental business.
Oversee implementation, maintenance and operations of Maximo based
Fleet Management System.
Manage fuel service and associated regulatory compliance
requirements. Design and implement a program of realistic Vehicle
Replacement Cycles, Specifications and Purchases to ensure the most
efficient use of University funds and effective use of equipment.
As part of the University's Alternative Fuel Program and goals,
research, study for feasibility and recommend or bring new
technologies and best practices to the campus such as: CNG fueling
station; electric vehicle charging stations, battery storage, and
hydrogen and bio-diesel stations. Oversee electrification goals &
transition to electric vehicles of all campus light and heavy duty
Serve on cross-functional event planning teams to plan and
coordinate Fleet Services' participation and support of events such
as: Annual Commencement, Clean Car Shows, and other opportunities
to celebrate the successes of the Fleet. Serve as subject matter
expert for campus-wide vehicle and vehicle equipment needs; consult
with Vice Chancellors, Assistant Vice Chancellors, Directors and
Deans for proposal development and implementation of new projects
in the areas of transportation alternatives, student
transportation, alternative fuels, infrastructure needs and transit
bus requirements. Responsible for procurement and approval of
University light and heavy duty vehicles from specification
development to acquisition. Analyze annual income and expenditure
data. Analyze and monitor monthly financial reports prepared by
Facilities Management (FM) Business & Finance Services to ensure
the division is operating within annual budget plan and has
accurate financial data for budget forecasting.
- This position may be required to respond to campus fleet
emergencies and/or oversee 24 hour vehicle callback
- Bachelor's degree in automotive technology, mechanical or
electronic engineering, business administration or related field;
or an equivalent combination of education and experience.
Progressively responsible experience in automotive/truck repair
operations and fleet management. Specialty certification within the
automotive industry preferred.
- Progressively responsible management and supervisory
experience; ability to effectively direct and oversee assigned
professional, technical and service personnel. Experience managing
in a union environment. Demonstrated management and conflict
resolution skills to effectively lead and motivate others.
- Extensive working knowledge in all phases related to the
repair, maintenance, acquisition and disposal of vehicles to
include shuttle buses (with air brakes), vans, trucks, cars,
electric vehicles, electric carts, hybrid, natural gas and
- Thorough knowledge of applicable codes and regulations.
Knowledge of all applicable rules and regulations relative to
maintenance of motor vehicles.
- Extensive knowledge of alternative vehicle/fuel systems and
operational requirements to support such systems such as: hybrid
and flexfuel cars, compressed natural gas fueling stations,
electric vehicle charging stations, battery storage, and hydrogen
and bio-diesel fueling stations.
- Broad knowledge of financial analysis and reporting techniques;
human resources and risk management planning; and/or accounting and
- Broad knowledge of processes, protocols and procedures with a
focus on budget, account and fund management and/or personnel
management under labor contract(s) and personnel policy.
Significant experience in business and financial management.
Demonstrated experience planning and controlling operational
budgets for multi-functional and diverse programs of significant
budgetary impact to both the overall campus and department.
- Proven ability to analyze management data to plan for
operational requirements including expense plans for
personnel/staffing, purchasing of vehicles and equipment, staff
training, etc. Demonstrated ability to understand, interpret and
make adjustments with regard to budgetary issues.
- Broad knowledge of computer application programs. Solid
computer skills to effectively operate personal computers using a
variety of software packages including Microsoft Outlook, Word,
Excel, means estimating, repair estimating, and diagnostic testing
devices such as scanners and laptop computers.
- Demonstrated knowledge of computerized vehicle maintenance
programs, such as, but not limited to GMC, Catepillar, Allison and
Bluebird, and ability to effectively operate such programs.
- Proven skills to quickly evaluate complex issues and identify
multiple options for resolution. Strong planning, analytical and
problem solving skills. The ability to work under pressure and have
a proven track record of performing in this type of
- Skills in organization and customer service to effectively
manage multiple important priorities. Proven ability to organize
department work functions in an efficient and effective manner.
- Demonstrated knowledge and ability to provide quality customer
service to the campus through effective and accepted quality
methods and processes. Ability to provide and carry out an annual
plan to address client concerns.
- Strong verbal and written communication skills and excellent
interpersonal skills. Ability to influence and persuade all levels
of staff. Ability to communicate clearly and concisely verbally and
- Demonstrated ability to effectively and collaboratively work
with diverse populations and all members of the campus community.
Skill to work collaboratively with other locations.
- DOJ, FBI and CA DMV background checks and clearances required
prior to employment.
- Must possess and maintain valid Class "C" California Driver
License and participate in the DMV Pull Notice Program.
Pay Transparency Act Full Salary Range: $78,900 - $179,900
The University of California, San Diego is required to provide a
reasonable estimate of the compensation range for this role. This
range takes into account the wide range of factors that are
considered in making compensation decisions including but not
limited to experience, skills, knowledge, abilities, education,
licensure and certifications, and other business and organizational
needs. It is not typical for an individual to be offered a salary
at or near the top of the range for a position. Salary offers are
determined based on final candidate qualifications and experience.
The full salary range for this position is defined as the Full Pay
Range. The budgeted salary or hourly range that the University
reasonably expects to pay for this position defined as the Expected
Pay Scale. Placement within the Expected Pay Scale is determined by
internal equity, relevant qualifications, and collective bargaining
agreements (when applicable).
Job offer is contingent on successful engagement in the UC COVID-19
Vaccination program (fully vaccinated with documented proof or
To foster the best possible working and learning environment, UC
San Diego strives to cultivate a rich and diverse environment,
inclusive and supportive of all students, faculty, staff and
visitors. For more information, please visit .
The University of California is an Equal Opportunity/Affirmative
Action Employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, national origin, disability, age, protected veteran
status, gender identity or sexual orientation. For the complete
University of California nondiscrimination and affirmative action
UC San Diego is a smoke and tobacco free environment. Please visit
for more information.
Please click on the link below to apply for this position. A new
window will open and direct you to apply at our corporate careers
page. We look forward to hearing from you!
Keywords: UC San Diego Health System - Hillcrest, San Diego , Assistant Director - Fleet Services - 119623, Executive , La Jolla, California
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