Procurement Contract Specialist
Company: Gemological Institute of America
Location: Carlsbad
Posted on: January 26, 2023
Job Description:
Procurement Contract Specialist: World class opportunity in the
diamond industry
The Company: GIA is the world's foremost authority in gemology. GIA
is a global organization with headquarters located in Carlsbad, CA.
GIA in Carlsbad boasts a 17-acre ocean view campus that
accommodates approximately 800 of its 3,000 total employees
worldwide. It offers many competitive health and commuter benefits
that promote the well-being of its employees as well as that of the
environment.
The Culture: GIA relies on a strong set of values to create a sense
of purpose - guiding and inspiring people inside and outside the
organization. We strive for our students and employees to have a
sense of belonging and inclusivity through our core values of
integrity, teamwork, leadership, respect and results.
The Location: This position reports to the Senior Manager of Global
Procurement Operations located in Carlsbad, California at our
corporate headquarters. We offer a flexible work-from-home
schedule, with a few days in the office per week.
What to expect:
- We offer competitive medical, dental, vision and matching 401-K
plans (up to 8%)
- Paid vacation, sick and holidays, tuition assistance, special
award (target bonus), commuter benefits
- Global business interaction opportunities with our
international locations
The Environment:
- On-site caf - affordable custom breakfast and lunch meals and
Starbucks drinks!
- Economic friendly services - electric vehicle charging stations
on-site
- Ergonomic assessments offered on-site and virtually.
JOB OVERVIEW
Responsible for providing support to the Global Procurement Team as
well as to GIA Stakeholders regarding procurement process-related
issues. This role will ensure contract alignment and adherence to
procurement processes and will be a focal point for procurement
transactional operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Reviews and ensures contract alignment with business
stakeholders' procurement requisitions and purchase orders
- Reviews purchase requests for completeness
- Properly converts business stakeholder purchase requisitions to
Purchase Orders; Escalate issues to proper stakeholders when
necessary
- Builds and strengthen GIA's ability to manage existing supplier
relationships
- Identifies and implements Vendor Relationship Management tools
and requirements to improve efficiency and effectiveness
- Proactively monitors orders to mitigate delays and expedite as
necessary
- Creates processes to monitor and report on supplier
performance
- Supports the development and execution of a robust
communication and training plan to facilitate the effective
application and awareness of Vendor Relationship Management
- Maintains constructive and sustainable relationships with
business stakeholders, and provides guidance on procurement policy,
process, and system
- Supports procurement operations to improve procurement
efficiency through recommending and implementing procurement best
practices to help improve work efficiency
- Supports the Global Procurement Team and GIA Stakeholders on
procurement-related topics as needed
- Maintains the procurement process to meet or exceed business
needs in a timely and efficient manner
- Supports the business users by being available to assist with
questions or challenges with requisition and purchase order
submissions
- Proactively monitors orders to mitigate delays and expedite as
necessary
- Monitors, tracks, and reports on supplier performance
- Maintains systems in terms of vendor enablement, contract, and
catalog management
- Participates in process improvement projects and input to
central-led projects
- Supports procurement training of Workday for new hires when
required
- Provides administrative support to the department as
needed
- Other duties as assigned
TECHNICAL COMPETENCIES (Knowledge, Skills & Abilities)
- Working understanding of the procurement environment and
contract's function
- Experience in purchasing or transferable knowledge
preferable.
- Strong analytical skills.
- Ability to cope with many contacts both internally and
externally.
- Willingness to learn, and practice new tools and ability to
deal with changing environments (e-procurement, e-auctions).
- Strong organizational skills.
- Excellent grammar, written, and verbal communication
skills.
- Strong computer skills utilizing software such as Microsoft
Office Suite, e.g., MS Word, Excel, PowerPoint; and Outlook.
- Ability to maintain and foster sensitivity and respect for a
culturally diverse work environment.
- Ability to display supportive behavior and communicate
positively regarding department goals and objectives.
- Ability to deal effectively with a variety of personalities to
establish and maintain effective working relationships.
- Excellent grammar, written, and verbal communication skills.
Any other language skills are desired.
- Ability to prioritize and resolve conflict when necessary.
- Willingness and ability to travel domestically and/or
internationally, if needed.
EDUCATION AND EXPERIENCE
- Bachelor's degree in business or related field or equivalent
combination of education and experience.
- One to two years of purchasing and contract experience in a
corporate environment is required.
- Experience with Workday preferred.
PHYSICAL REQUIREMENTS / WORK ENVIRONMENT (if applicable)
- Hybrid Work environment.
- Extensive use of office equipment to include computer,
calculator, copier, fax, and other business-related machines and
software.
The pay range for this position is $55,00-$80,000.
Disclaimer: This job description indicates in general terms, the
type and level of work performed as well as the typical
responsibilities of employees in this classification and it may be
changed by management at any time. Other duties may also apply.
Nothing in this job description changes the at-will employment
relationship existing between the Company and its employees.
Keywords: Gemological Institute of America, San Diego , Procurement Contract Specialist, Hospitality & Tourism , Carlsbad, California
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