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Front Desk Administrator/Concierge

Company: Cushman & Wakefield, Inc.
Location: San Diego
Posted on: November 11, 2019

Job Description:

Job TitleFront Desk Administrator/Concierge
Job Description Summary
Job Description
Principal Responsibilities:
- Answer the telephones, respond to inquiries as appropriate, and direct calls to appropriate parties and/or take accurate messages
- Greets, directs visitors and answers routine inquiries
- Manages services requests with property management for general offices requests
- Reconciles office purchasing card
- Assists with expense reports, invoice processing, vendors and payment follow up
- Performs other administrative office services support functions
- Complete routine/correspondence, data entry, print letters, labels, form letters; format documents; and input data
- Opens, sorts, and distributes incoming mail and inter-office mail
- Assists production room with filing, folding, sorting, posting, labeling and stamping of jobs
- Assists with calendar and scheduling for all conference rooms
- Sends and receives faxes; accepts and keeps records of deliveries; handles messengers and overnight deliveries
- Make arrangements for food service for internal meetings
- Maintains a professional atmosphere in lobby, kitchen and conference rooms
- Maintain and make coffee in service areas, tidy kitchen and load/unload dishwasher daily
- Manage inventory and order supplies
- Organize and coordinate internal staff / employee events
-
Qualifications and Experience:

- High school diploma or GED
- Prior front-desk office experience preferred
- Working knowledge of telephone, switchboard, email and internet
- Excellent verbal, written and organizational skills
- Ability of multi-task simultaneously
- Basic office equipment skills [phones, faxes, computer, copy machine]
- Ability to communicate effectively, both orally and in writing with co-workers, clients, and other employees
- Excellent interpersonal and client service skills
- Able to follow instructions and procedures
- Professional appearance and decorum at all times

Physical Requirements:

- Involves work of a general office nature typically includes extended periods of sitting and/ or operation of a computer
- Proficiency with Microsoft outlook, word and excel
- Regularly required to talk, hear and use hands and fingers to write and type
- Ability to speak clearly so others can understand you
- Ability to read and understand information and ideas presented orally and in writing
- Ability to communicate information and ideas in writing and orally so others will understand
- Regularly required to utilize vision abilities, allowing reading of printed material, graphics and computer displays
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

Keywords: Cushman & Wakefield, Inc., San Diego , Front Desk Administrator/Concierge, Hospitality & Tourism , San Diego, California

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