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Human Resources Coordinator

Company: Evans Hotels
Location: San Diego
Posted on: April 10, 2021

Job Description:

The ideal candidate will have a minimum of two years of HR experience in a medium to large size company. Must be resourceful, creative and technically savvy. Must be proficient in Microsoft Office. HR certificate preferred. Bilingual English / Spanish preferred. Summary The Human Resources (HR) Coordinator partners with the HR / Benefits / Payroll teams to align HR strategy to business strategy. Supports the day-to-day operations in all areas of focus: recruiting, training, recognition / wellness, and process improvement. The HR Coordinator position is seen as part of the HR Division administrative support staff. In addition to being a support staff, this position is also project based and focuses on supporting specific company efforts throughout the year, such as Recruitment Season. Reports to the Corporate Director of HR and when working at different properties or on different projects with HR leaders, reports to the HR leader as well for the time spent at the property or time spent on a specific project an HR leader may have assigned. Conveys a favorable image of the organization by projecting a positive, professional appearance and demeanor to our internal guests and employees alike. Maintains the strictest confidentiality at all times on matters pertaining to the company and its employees. Exercises good judgement and acts within the scope of his / her position. Has the ability to organize, multi-task and prioritize tasks. Completes all tasks in an efficient and effective manner. Evaluates issues, patterns, and trends to provide proactive insights for HR solution and efficiency. For example, one support staff will run the same report for all properties. Responsible to ensure that all requirements for the administrative support are undertaken efficiently and professionally, including oral, verbal and written communication, telephone etiquette, filing, maintaining employee files, maintaining bulletin boards, handling mail, etc. Responsibilities (include the following) 1. Supports specific company efforts throughout the year, such as Recruitment Season. 2. Keeps and organizes employment and HR records. 3. Responds to inquiries in a professional manner regarding policies, procedures, and programs. 4. Complies with all hotel standards, policies and procedures. 5. Informs his / her manager of any employee complaints or issues in a timely manner. 6. Completes data entry projects. 7. Assists with reports and bulletin board communication. For example, foreign language report, birthday and anniversary reports, etc. Posts all employee communication. 8. Maintains all office equipment and supplies. Keeps office properly stocked. 9. Handles incoming and outgoing mail. 10. Strives for innovative ways to improve the daily administration within HR Division. 11. Attends all training sessions, meetings and events as required. 12. Actively participates in all HR / Benefits / Payroll events and company sponsored events. 13. Ability to work overtime when project demands. 14. Adheres to safe work practices, instructions and rules. 15. Grows and conserves network of contacts in the hospitality industry and participates in hospitality community events and trainings. 16. Remains current on trends and innovative techniques to improve the department, company and in order to compete in the market and industry. 17. Supports annual, bi-annual, quarterly, monthly, bi-weekly and weekly HR cycle deliverables. For example, End of Summer recognition events, Health Fairs and Open Enrollment. 18. Evaluates issues, patterns, and trends to provide proactive insights for HR solution and program design. For example, training to address a specific need. 19. Conveys a favorable image of the organization by projecting a positive, professional appearance and demeanor to our guests and associates alike. Serves as an ambassador of the organization's mission and culture. Serves the internal customer with the utmost professionalism and reputation. 20. Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance. 21. Maintains documented standard employment practices and guidelines to include personnel policy, job descriptions, staffing guides and safe work practices. 22. Assists with planning and set-up of new employee orientation to foster positive attitude toward company goals. May assist with presenting on specific HR Division portions. 23. Elevates immediately any employee complaints to applicable manager. 24. Protects the interests of the company and its employees in accordance with company policies and government regulations. 25. Assists in benefits programs, such as health, dental, life, disability insurances, vacation, sick time, leave of absences and employee assistance. 26. Assists in workers' compensation as needed. 27. Participates actively on company committees. For example, WE CARE (Social Responsibility Program). 28. Undertakes other duties as requested by management. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education And/or Experience Associates degree or equivalent required. Must have a minimum of two years HR related experience and/or training; or equivalent combination of education and experience. HR certificate preferred. Bilingual English / Spanish preferred. Computer Skills Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint and Outlook). Excellent Excel proficiency a plus. Other Qualifications Multi-site location support experience is also a plus. Other skills The employee will maintain a friendly, positive attitude and a professional appearance at all times. The employee will be dedicated to providing a memorable experience to each of our guests and remain committed to the pursuit of excellence in service (a consistent product of high quality and value, and an entrepreneurial, sales-focused culture). 1. Proven strong foundation and knowledge of principles & practice of HR, including employment law & compliance requirements. 2. Proven business literacy skills. 3. Excellent interpersonal skills and effective verbal and written communication skills. 4. Ability to thrive in an ambiguous and rapidly changing environment. 5. Ability to set high personal goals and work independently. 6. Ability to organize, multi-task and prioritize tasks. 7. Demonstrated project management skills. 8. Ability to work overtime when project demands. 9. Some local travel may be required.

Keywords: Evans Hotels, San Diego , Human Resources Coordinator, Human Resources , San Diego, California

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