Payroll Specialist

Company: CARDINAL SERVICES LTD.
Location: San Diego
Posted on: January 25, 2023

Job Description:

WELCOME TO YOUR CENTER!
Established as a community non-profit in 1972, The Center provides targeted programs and services to the full diversity of the San Diego LGBTQ community. The mission of The Center is to enhance and sustain the health and well-being of the lesbian, gay, bisexual, queer, transgender, nonbinary, immigrant, and HIV communities for the betterment of our entire San Diego region. Our vision is to create a Center and Center culture where every person feels and knows that they are welcomed, valued, and supported. As the beacon for our regional LGBTQ community, we actively recommit to being a more vibrant, bold, innovative, safe, and modern center each day than the day before. The Center is sex-positive and provides advocacy and critical health and social support services to support our community members through all stages of life, focusing on our deeply held values of equity, social justice, and client-centered, trauma-informed care. The Center currently has over 75 staff working at five facilities across San Diego County.
As a part of The CENTER's commitment to the health and safety of our employees, clients, and community members, all employees must show proof of being immunized and boosted against the COVID-19 virus.

POSITION SUMMARY
Under the general supervision of the CFO, the PS performs all responsibilities in the processing and distributing of The Center's semi-monthly in-house payroll in a timely and accurate manner. The PS is responsible for daily entry of payroll processing, providing excellent customer service, and supporting the Finance Department. The PS is responsible for ensuring compliance with Federal and State agencies regarding paychecks and proper pay practices.

PRIMARY ROLES & RESPONSIBILITIES:

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• Ensures accurate and timely processing of payroll updates, including new hires, separations, changes to pay rates, positions, labor allocations, and benefits.
  
• Maintains supporting schedules for semi-monthly and off-cycle payroll.
  
• Reviews timecards for completeness, accuracy, and proper approvals, including accuracy of coding, number of hours, and type of pay.
  
• Resolves differences in on-time records before processing payroll.
  
• Process semi-monthly and off-cycle payroll.
  
• Prepares general ledger journal entries for processed payrolls.
  
• Reconciles payroll general ledger accounts and payroll bank accounts for monthly close.
  
• Prepares and maintains accurate records and reports of payroll transactions.
  
• Trains new employees on the use of the payroll system.
  
• Maintain and update payroll process procedures.
  
• Respond to EDD requests for information, including State Disability claims.
  
• Work with the People & Culture team to complete SUI requests for information.
  
• Process garnishment and wage withholding orders and enter them into the payroll system.
  
• Reconcile group insurance and other benefit invoices with employee deductions and correct any discrepancies.
  
• Generate payment requests for monthly premium statements for all group insurance policies and other benefits.
  
• Manage the "payroll" support email account and process.
  
• Assist People & Culture team in completing benefits and Workers Compensation reporting requirements.
  
• Assist the Senior Director of P&C and the CFO with 401(k) administrative functions and audits.
  
• Assist with Finance department audits as needed.
  
• Work closely with the People & Culture team regarding employee changes such as salary, position, and benefit elections.
  
• Work closely with the Contracts team regarding staff labor allocation changes.
  
  Required Qualifications:
  Experience: 1-3 years with payroll or accounting/finance for 50 employees.
  Education: High school graduate.
  Computer Skills: MS Excel (Intermediate-Level).
  Language: English.
  
  Preferred QUALIFICATIONS:
  Experience: 1-3 years with payroll or accounting with non-profit, social justice, a queer organization for 100 employees.
  Education: Bachelor's Degree in Accounting, Finance, Human Resources, or another related field.
  Computer Skills: MS Excel (Advanced), Payroll (Paylocity), Accounting (Financial Edge), and Benefits (Employee Navigator) are highly preferred.
  Language: Spanish.
  
  COMPENSATION & BENEFITS:
  
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  • Compensation: The pay range for this position is $20.50 to $24.50 and is commensurate with experience. This is a Full-Time Regular Nonexempt.
    
  • Benefits: The CENTER offers a robust benefits package, inclusive of Competitive Pay Scales, 401(k) Retirement Plan (with company match), Flex Time Opportunities, Full Medical, Dental, Vision, and Chiropractic Health Coverage, Out-of-Pocket Optional Coverage for Spouses, Domestic Partners, and Dependent Children, Full-time and Part-Time Schedules, Generous Vacation and Holiday Benefits, Professional Training & Development Experiences, Opportunities for Promotion & Advancement.
    
    
    Please review the current job openings by clicking the button below. If you believe you possess the heart and skills for any of these (or any other) exciting job opportunities, we encourage you to apply. Instructions for how to apply are included in each job announcement. We regret that we are unable to accept telephone inquiries.
    
    Equal Opportunity Employer
    The San Diego LGBTQ Community Center is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

Keywords: CARDINAL SERVICES LTD., San Diego , Payroll Specialist, Human Resources , San Diego, California