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HR Compliance Coordinator

Company: San Ysidro Health
Location: San Diego
Posted on: May 28, 2023

Job Description:

Monday, May 22, 2023 Position Summary: The HR Compliance Coordinator reports to the Sr. Manager, HR Compliance and plays an integral role in providing administration and clerical support to our Compliance and Business Partner teams. This position assists with the offboarding of employees, invoice reconciliation, unemployment claims and personnel file management. They also ensure that internal processes are administered and followed in accordance with federal and state regulations. The HR Compliance Coordinator requires excellent organization, people, and time management skills. Essential Functions of the Job:

  • Schedules and conducts exit interviews in coordination with the Business Partners.
  • Coordinates offboarding with exiting employees; final checks, equipment returns, collection of signed paperwork, file management, etc.
  • Monitors the Employee Relations shared email inbox, responding to inquiries as appropriate and forwarding emails to the Business Partners as needed.
  • Responsible for monthly and weekly invoice reconciliation for Department of Motor Vehicles (DMV), FedEx and Department of Justice (DOJ).
  • Maintains the approved driving list with both the DMV and finance department.
  • Responsible for keeping our DOJ processes currents and will serve as a Custodian of Records (COR) with the DOJ.
  • Review and process Emergency Relief requests
  • Review and process Request for People (RFP) replacement requests in Dayforce
  • Maintains knowledge of HR policies and required practices and presents any questions or unusual situations to the HR management.
  • Assists with both internal and external audits.
  • Assists with I-9 compliance.
  • Files documents into the appropriate employee files and assists with employee personnel file maintenance in accordance with federal and state regulations.
  • Responsible for front desk rotation coverage. Additional Duties and Responsibilities:
    • Performs other duties as assigned. Job Requirements: Education Required (Minimum level of education):
      • BA degree in HR/Business Administration or related field preferred. Experience Required (Minimum level of experience):
        • 1 year of relevant HR experience preferred. Must have excellent English speaking and writing skills. Spanish speaking and writing preferred. Technical Knowledge and Skills Required to Perform the Job:
          • Knowledge of State and Federal employment laws. Equipment Used (Computers, phones, vehicles, copy machines and fax machines etc.):
            • Microsoft Office suite including, PowerPoint, Microsoft Word, and Excel. Working Conditions and Physical Requirements (Sitting/Standing/Walking/Lifting/Noisy/):
              • This is an on-site position with possible travel to other locations as needed. Universal Requirements:
                • Pre employment requirements include I-9, physical, positive background and reference check results, complete application, new hire orientation, pre-employment PPDs. Compliance with all mandated vaccinations and all boosters is a term and condition of employment. About Us San Ysidro Health is a Federally Qualified Health Care organization committed to providing high quality, compassionate, accessible and affordable healthcare services for the entire family. The organization was founded by seven women in search of medical services for their families and community. Almost 50 years later, San Ysidro Health now provides innovative care to over 108,000 patients through a vast and integrated network of 47 program sites across the county. San Ysidro Health could not serve our patients without the dedication of our passionate and hardworking employees. Apply today and become a part of our mission-driven team! San Ysidro Health has a long-standing commitment to equal employment opportunity for all applicants for employment. Employment decisions including, but not limited to, those such as employee selection, performance evaluation, administration of benefits, working conditions, employee programs, transfers, position changes, training, disciplinary action, compensation, and separations are made without regard to race, color, religion (including religious dress and grooming), creed, national origin, nationality, citizenship status, domestic partnership status, ancestry, gender, affectional or sexual orientation, gender identity or expression, marital status, civil union status, family status, age, mental or physical disability (including AIDS or HIV-related status), atypical heredity cellular or blood trait of an individual, genetic information or refusal to submit to a genetic test or make available the results of a genetic test, military status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.

Keywords: San Ysidro Health, San Diego , HR Compliance Coordinator, Human Resources , San Diego, California

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