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Executive Assistant to Directors of Center for MIC

Company: University of California - San Diego Medical Cente
Location: San Diego
Posted on: December 5, 2019

Job Description:

This is a part-time limited position with no benefits with a possibility of extension and or conversion to career. DESCRIPTION =========== The Executive Assistant supports the MICS Faculty Directors and facilitates industry engagement activities in coordination with the Faculty Directors and the Deans Office Corporate Research Partnership Business Development Directors. The Executive Assistant is responsible for a range of duties that serve the mission of the Center, including coordinating multiple calendars for meetings and events, arranging and reconciling travel, providing logistical support for industry visits and events, updating website content as directed, formatting presentation materials and reports, as well as drafting correspondence. The Executive Assistant should display a high level of customer service, in order to facilitate active engagement between industry partners, Center Faculty and Student Affiliates, and the Deans Office Corporate Engagement Team. The Executive Assistant works collaboratively with colleagues in the Dean's Office and Electrical and Computer Engineering Department. - Flexible work schedule 16 hours per week, flexible schedule. Occasional evenings and weekends may be required. QUALIFICATIONS ============== * Demonstrated experience providing high level administrative support in an office or academic setting. * Demonstrated experience in scheduling, organizing, and coordinating seminars, meetings and special events. * Experience preparing and processing travel, purchasing, and disbursement requests. * Experience managing a complex calendar. * Strong computer skills, including understanding of and proven ability using various applications such as spreadsheets, word processing applications, databases, email, and internet browsers. Skill using computerized business applications and databases. * Skill in conceptualizing, planning and organizing events and projects. * Excellent verbal and written communication skills. Ability to communicate effectively both in written and oral form with students, staff, faculty and other diverse groups of people. * Demonstrated ability to exercise good judgment for problem solving; analytical skills and ability to anticipate problems, recommend solutions and implement action. * Demonstrated ability to establish new procedures for operations. Ability to analyze diverse needs, material and/or issues to facilitate ordering the elements into logical and organizational structural processes and procedures. * Ability to analyze complex situations and data, and develop clear and concise written/oral reports or recommendations, especially when no clear directives are provided and/or there are many possible solutions. * Good organizational and time management skills; proven ability to set priorities which accurately reflect the relative importance of job responsibilities; and take into account deadlines, competing requirements and complexity. * Ability to work independently and effectively with modest supervision and to exercise good judgment. * Demonstrated ability to resolve conflicts with creativity and authority while maintaining a professional relationship. Ability to control situations or events in the absence of higher authority and ability to make recommendations or decisions that affect Center s operations and activities. * Demonstrated ability to function efficiently and productively as a team member with all the interpersonal skills required to build and maintain cooperative working relationships with a variety of individuals, campus units, and industry contacts. * Demonstrated ability to organize workload, set priorities, meet frequent deadlines, and work independently and effectively under pressure/constant interruptions. Proven ability to manage a large volume of detailed work. * Ability to work with little supervision and with initiative, including aptitude to repeat routine tasks without reminders. SPECIAL CONDITIONS ================== * Job offer is contingent on clear Background Check. * Occasional evenings and weekends may be required. * Must have reliable transportation.

Keywords: University of California - San Diego Medical Cente, San Diego , Executive Assistant to Directors of Center for MIC, Other , San Diego, California

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