Group Housing Coordinator

Company: McVeigh Global Meetings and Events
Location: San Diego
Posted on: January 17, 2020

Job Description:

- - - - - - - - - - Duties and Responsibilities After review of hotel contract, enter critical data for the terms, blocks and sub-blocks into housing system - - - - - - - - - -Produce weekly pickup reports for all contracted hotels - - - - - - - - - -Make recommendations for adjustments to pattern and need to alter block or drop rooms based on current pickup trends. - - - - - - - - - -Keep track of all deadlines associated with dropping rooms, adjusting pattern, assigning upgrades, and submitting any needed updates to hotel. - - - - - - - - - -Auditing hotel rooming list vs event attendee database - - - - - - - - - -Submitting commission reports / invoices - - - - - - - - - -Pulling reports and sending emails to anyone registered for an event that has not secured housing - - - - - - - - - -Customer service for delegates via email, phone & onsite at some events - - - - - - - - - - - -Pre-show and post-show activities include creating a timeline to accomplish all housing-related objectives and maintaining excellent communication practices with the event manager to address any concerns. Qualifications : - - - - - - - - - - - - -2-4 years' experience in convention services or hotel group reservations - - - - - - - - - - - -Candidate must be proficient in Cvent. - - - - - - - - - - - - -Above average proficiency in using Microsoft Outlook, Excel (formulas), Word, and PowerPoint - - - - - - - - - - - -Ability to maintain good working relationships with co-workers, supervisor, and upper management. - - - - - - - - - - - -Ability to communicate both orally and in writing with a wide range of people from a variety of countries and cultures. - - - - - - - - - - - -Detail oriented, multi-tasker, with exceptional organizational skills - - - - - - - - - - - -Sense of urgency and time sensitivity - - - - - - - - - - - -Professional phone etiquette - - - - - - - - - - - -Above average math and analytical skills - - - - - - - - - - - -Candidate must be proficient in Passkey, and any other housing system is a plus.

Keywords: McVeigh Global Meetings and Events, San Diego , Group Housing Coordinator, Other , San Diego, California