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Contracts & Risk Administrator

Company: EMCOR Group Inc.
Location: San Diego
Posted on: February 22, 2021

Job Description:

Description Job Title: Contracts & Risk Administrator Department: Accounting Reports to: Chief Financial Officer FLSA Status: Non-Exempt COMPANY OVERVIEW Dynalectric Company is a subsidiary of publicly traded EMCOR Group, Inc. (NYSE: EME), a Fortune 500-- leader in mechanical and electrical construction, industrial and energy infrastructure, and building services for a diverse range of businesses. For 10 consecutive years, EMCOR Group, Inc. has been named one of the Top 5 "World's Most Admired" Companies in the Engineering and Construction Industry by Fortune--. Dynalectric is San Diego's leader in complex, fully integrated design/build electrical services. Our project teams include specialists in the design, installation, commissioning and maintenance of tele-data communications, audio/video, process control, building management and fire/safety installations. SUMMARY The Contracts & Risk Administrator is responsible for supporting the processes required for each contract life cycle. The candidate must manage all aspects of contract review and know all contract terms, notice requirements, and ensure changes are properly agreed to and documented. The candidate will also be responsible for assisting the company's risk management and insurance objectives and will direct appropriate insurance coverage for all customers and projects. The Administrator will work closely with operations, project management, safety, human resources, legal, estimating, and risk to protect the company's assets and minimize liability.-- ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties will likely be assigned. Contract Administration

  • Draft, evaluate, redline, negotiate, and execute contracts with management review and approval.
  • Identify risk and point out to management with suggested resolution and mitigation strategies.
  • Establish and maintain customer relationships by serving as a single point of contact for contractual matters.
  • Manage record keeping for all contract-related correspondence and documentation.
  • Share contract notice requirements with project managers and management.
  • Communicate contract-related information to all stakeholders.
  • Point out important contract matters and notice requirements during turnover/kickoff meetings.
  • Understand and provide insurance information on new jobs (more on the risk review below).
  • Follow up on contract executions and required paperwork.
  • Maintain company contract listings and update EMCOR's Pipeline.
  • Ensure the job closeout process is done timely and accurately.
  • Assist in monthly JAR/WIP meeting preparation as needed.
  • Assist Accounting with Change Order Logs and submissions.
  • Manage subcontracts on all jobs.
  • Provide advice, guidance, and direction to carry out contract administration consistent with Company established policies.
  • Candidate will be proactive and remain current on all matters pertaining to budget, schedule, document management, and procurement, and guide team accordingly.
  • Escalate critical and/or sensitive issues to management with recommendation for resolution.
  • Perform additional assignments as required by the operating needs of the company or as directed by the management team.
  • Comply with all Company operating policies, procedures, and safety programs as established. Insurance Risk Review
    • Review insurance requirements on bids and identify coverage issues for company and subcontractors.
    • Calculate appropriate values for OCIP type project credits or cost estimates as needed for bids, ensuring the amounts are correct as to types of coverage offered within Alternative Insurance Program (AIP).
    • Calculate insurance rates based on billing.
    • Acts as liaison between subsidiary and corporate risk when necessary.
    • Track down issues with renewal documentation (COI & Vehicle ID).
    • Understand and discuss issues with customers and subcontractor insurance issues - types of coverage, additional insured, endorsements, amounts of coverage.
    • Responsible for enrolling company AIP projects as well as ensuring subcontractors are properly enrolled.
    • Manage chargeback and reconciliations related to AIP projects for company and subcontractors.
    • Review monthly reporting in relation to AP payments.
    • Ensure jobs are properly closed out from an insurance standpoint. QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PREFERRED EDUCATION and/or EXPERIENCE
      • 5+ years related experience in contract administration; construction industry preferred.
      • Associate's Degree from an accredited college or university or paralegal certificate desirable.
      • Pursuing Bachelor's Degree preferred.
      • Knowledge of the construction industry and contracting practices.
      • Working knowledge of federal, state, and city regulations and guidelines. COMPUTER SKILLS
        • Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel)
        • Familiarity with project management/document control software.
        • Familiarity with construction/financial software packages. REQUIRED ATTRIBUTES The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
          • Must demonstrate integrity, honesty, professionalism and commitment to company values.
          • Must be self-motivated and able to work efficiently in a fast-paced environment.
          • Must have excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills.
          • Must have high standards of quality with attention to detail.
          • Must possess ability to manage and supervise personnel.
          • Must build positive working relationships with multiple levels of employees, management, suppliers, and customers. LANGUAGE SKILLS Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations. PHYSICAL DEMANDS & WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Keywords: EMCOR Group Inc., San Diego , Contracts & Risk Administrator, Other , San Diego, California

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