Contracts & Risk Administrator
Company: EMCOR Group Inc.
Location: San Diego
Posted on: February 22, 2021
Description Job Title: Contracts & Risk Administrator
Department: Accounting Reports to: Chief Financial Officer FLSA
Status: Non-Exempt COMPANY OVERVIEW Dynalectric Company is a
subsidiary of publicly traded EMCOR Group, Inc. (NYSE: EME), a
Fortune 500-- leader in mechanical and electrical construction,
industrial and energy infrastructure, and building services for a
diverse range of businesses. For 10 consecutive years, EMCOR Group,
Inc. has been named one of the Top 5 "World's Most Admired"
Companies in the Engineering and Construction Industry by
Fortune--. Dynalectric is San Diego's leader in complex, fully
integrated design/build electrical services. Our project teams
include specialists in the design, installation, commissioning and
maintenance of tele-data communications, audio/video, process
control, building management and fire/safety installations. SUMMARY
The Contracts & Risk Administrator is responsible for supporting
the processes required for each contract life cycle. The candidate
must manage all aspects of contract review and know all contract
terms, notice requirements, and ensure changes are properly agreed
to and documented. The candidate will also be responsible for
assisting the company's risk management and insurance objectives
and will direct appropriate insurance coverage for all customers
and projects. The Administrator will work closely with operations,
project management, safety, human resources, legal, estimating, and
risk to protect the company's assets and minimize liability.--
ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other
duties will likely be assigned. Contract Administration
- Draft, evaluate, redline, negotiate, and execute contracts with
management review and approval.
- Identify risk and point out to management with suggested
resolution and mitigation strategies.
- Establish and maintain customer relationships by serving as a
single point of contact for contractual matters.
- Manage record keeping for all contract-related correspondence
- Share contract notice requirements with project managers and
- Communicate contract-related information to all
- Point out important contract matters and notice requirements
during turnover/kickoff meetings.
- Understand and provide insurance information on new jobs (more
on the risk review below).
- Follow up on contract executions and required paperwork.
- Maintain company contract listings and update EMCOR's
- Ensure the job closeout process is done timely and
- Assist in monthly JAR/WIP meeting preparation as needed.
- Assist Accounting with Change Order Logs and submissions.
- Manage subcontracts on all jobs.
- Provide advice, guidance, and direction to carry out contract
administration consistent with Company established policies.
- Candidate will be proactive and remain current on all matters
pertaining to budget, schedule, document management, and
procurement, and guide team accordingly.
- Escalate critical and/or sensitive issues to management with
recommendation for resolution.
- Perform additional assignments as required by the operating
needs of the company or as directed by the management team.
- Comply with all Company operating policies, procedures, and
safety programs as established. Insurance Risk Review
- Review insurance requirements on bids and identify coverage
issues for company and subcontractors.
- Calculate appropriate values for OCIP type project credits or
cost estimates as needed for bids, ensuring the amounts are correct
as to types of coverage offered within Alternative Insurance
- Calculate insurance rates based on billing.
- Acts as liaison between subsidiary and corporate risk when
- Track down issues with renewal documentation (COI & Vehicle
- Understand and discuss issues with customers and subcontractor
insurance issues - types of coverage, additional insured,
endorsements, amounts of coverage.
- Responsible for enrolling company AIP projects as well as
ensuring subcontractors are properly enrolled.
- Manage chargeback and reconciliations related to AIP projects
for company and subcontractors.
- Review monthly reporting in relation to AP payments.
- Ensure jobs are properly closed out from an insurance
standpoint. QUALIFICATIONS To perform this job successfully, the
individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of
the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions. PREFERRED EDUCATION and/or
- 5+ years related experience in contract administration;
construction industry preferred.
- Associate's Degree from an accredited college or university or
paralegal certificate desirable.
- Pursuing Bachelor's Degree preferred.
- Knowledge of the construction industry and contracting
- Working knowledge of federal, state, and city regulations and
guidelines. COMPUTER SKILLS
- Must demonstrate proficiency in Microsoft Office applications,
(i.e. Outlook, Word and Excel)
- Familiarity with project management/document control
- Familiarity with construction/financial software packages.
REQUIRED ATTRIBUTES The requirements listed below are
representative of characteristics and demonstrated capabilities
sought to perform this job successfully.
- Must demonstrate integrity, honesty, professionalism and
commitment to company values.
- Must be self-motivated and able to work efficiently in a
- Must have excellent organizational, communication, strategic,
technical, analytical, problem solving, and multi-tasking
- Must have high standards of quality with attention to
- Must possess ability to manage and supervise personnel.
- Must build positive working relationships with multiple levels
of employees, management, suppliers, and customers. LANGUAGE SKILLS
Must have the demonstrated ability to effectively communicate in
English, cooperate, and collaborate with multiple levels of
customer, employees, unions, government agencies, vendors and
suppliers, and other contractor organizations. PHYSICAL DEMANDS &
WORK ENVIRONMENT The physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. While performing
the duties of this job, the employee is regularly required to sit,
see, talk, and hear. The employee is regularly required to use
hands to finger, handle, or feel objects, tools, or controls. The
employee is regularly required to walk, reach with hands and arms,
climb or balance and stoop, kneel, crouch, or crawl. The employee
may occasionally lift and/or move up to twenty-five (25) pounds.
Specific vision abilities required by the job include close vision,
distance vision, peripheral vision, depth perception, and the
ability to adjust focus. The work environment characteristics
described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions. The employee may expect to work
in typical office environment conditions except when visiting field
locations. Field environments may vary based on project,
manufacturing, or weather conditions. The noise level in the work
environment is usually moderate to loud. We offer our employees a
competitive salary and comprehensive benefits package and are
always looking for individuals with the talent and skills required
to contribute to our continued growth and success. Equal
Keywords: EMCOR Group Inc., San Diego , Contracts & Risk Administrator, Other , San Diego, California
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