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Project Coordinator

Company: MSI International
Location: Carlsbad
Posted on: February 23, 2021

Job Description:

Position Summary: The Project Coordinator is responsible for managing the project and customerrelationships through all phases of the project along with constant communication andcoordination with the Regional Sales Manager (RSM) as well as production and engineeringteams. This position prepares estimates and quotes for project bids. Incumbent will also partnerwith the engineering team to develop and update shop drawings and layouts for variousstormwater management system products: underground detention, bio-filtration units,hydrodynamic separators, catch basin inserts, and various other stormwater management systemproducts. This position will observe confidentiality of all customer and company information. Essential functions include:Preliminary Stage Assist the RSM when needed such as setting up project into QuickBase (QB), updatingproject contacts, special conditions, setting up SharePoint folder and attaining projectplans and specifications, and tasking RSM and engineering team.Out to Bid Stage Maintain and track most current project plans and project specifications from customers. Review project information in QB for accuracy. Update QB with contractors' information when quotation is requested. Organize and maintain the project filing system (QB/SharePoint). Request takeoff or plans and specs from contractor. Task engineering for concept drawings. Prepare quotes and pricing information in PAS. Prepare costing sheets for variousproducts/ projects prior to bidding. Update QB and SharePoint accordingly. Quantity takeoffs and drawings for precast business unit. Send out pricing as previously requested to contractors.Bid Awarded Stage Acquire signed quote or purchase order from awarded contractor. If costing needsadjustment based on a customer request, RSM approval is required, coordinate updatedcustomer pricing with RSM. Convert sales order from "Quoted" to "Convert to Order" in PAS. Update QB and task accordingly. Ensure QB is up-to-date through the entire processincluding tasks, project status updates, production, and communications. Coordinate submittal and production drawings with engineering department. Follow upwith contractor to ensure process is moving along in a timely manner. Process change orders as the project proceeds and mitigate the costs where possiblerecognizing production schedule constraints. Assist RSMs in managing the risks associated with project contracts to minimizeclients exposure to financial loss and liability.
Production Stage Process prelim information and submit customer credit applications. Ensure all paper andelectronic documentation are filed accordingly. Coordinate and oversee production scheduling with customer and precast plant. Track production drawing status for manufacturing, insure engineering and structural aremeeting the required timeline set forth. Data entry of order information and customer delivery dates in Oracle, QB, andSharePoint. Process order with precast plant. Analyze and manage the production process. Coordinate internal manufacturing process. Coordinate with customer and Sales Representative on order status through delivery.Work with customers to answer questions and receive approvals. Ensure timelines arerealistic, accurate and achievable. Schedule, monitor, and analyze production to meetcustomer's needs. Notify sales and/or the customer immediately of delays. Data entry regarding Accounting and Finance functions into Oracle. Sales order entry tojob closing. Coordinate with outside vendors as needed for production and delivery.Miscellaneous Regular, timely attendance to meet customer/company needs in an efficient and effectivemanner.

  • Performs special projects or assignments as directed.

Keywords: MSI International, San Diego , Project Coordinator, Other , Carlsbad, California

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