Company: ROSALIND (formerly OnRamp Bio)
Location: San Diego
Posted on: January 16, 2022
Every day, ROSALIND empowers Scientists globally to discover life's
unknowns and greatest challenges like COVID, Cancer and Infectious
Diseases through the interpretation of genomic data. We are the
innovators, explorers, and dreamers who created the ROSALIND
Platform to reinvent and transform the genomic analysis experience
for research, clinical and diagnostic markets, so that we all may
realize the benefits of Precision Medicine. Our primary customers
are Pharmaceutical, Biotech and Diagnostic firms with broad
adoption across academic research institutions. Rather than trying
to cure cancer ourselves, we're passionately building the best
platform so that our customers can.
Now we need more passionate people like you, leading the way and
sharing our amazing platform with every institution aspiring to
make the world a better, healthier place. Leave behind past
stereotypes of biotech or life science companies; we're ambitious,
creative, agile and relentless designers, scientists, engineers and
marketers dedicated to transforming the human experience by
unlocking biology's greatest unknowns.
The Executive Assistant to the CEO is responsible for providing
comprehensive support to the CEO, Board of Directors, and Executive
Team and managing the organization's office operations. This
dynamic position requires the ability to anticipate needs, think
critically, and offer solutions to problems with a high level of
professionalism and confidentiality.
Calendar Management for Team and Primarily Executive Staff. Obtain
requests for meeting scheduling and be able to finalize calendar
invites and meeting notice tracking for "All-Team" meetings, Board
Meetings, Shareholder Calls and Executive Staff - Client
Working Closely with Executive Staff for upcoming Commitments and
Responsibilities. Prioritize inquiries and requests while
troubleshooting conflicts; make judgments and recommendations to
ensure smooth day-to-day engagements. Anticipate CEO's needs in
advance of meetings, conferences, etc.
Minute-Keeper for all High-Level Meetings . Provide written minutes
of high-level meetings with next-step tracking and follow-up
Coordination for Board of Directors. Arrange and handle all
logistics for Board meetings and events: schedule meetings; draft
agendas; develop, compile, and distribute presentation materials;
and record meeting minutes on behalf of Board Secretary. Adhere to
compliance with applicable rules and regulations set in bylaws
regarding Board matters.
Fundraising Communications Responsivity. Serve as the primary point
of contact for internal and external constituencies on all matters
pertaining to the CEO, including those of a highly confidential or
critical nature. Prioritize and determine appropriate course of
action, referral, or response, exercising judgment to reflect CEO's
style and organization policy.
Answer Main Phone & General Email Inbox.
Other projects/duties as assigned
Strong ability to execute work with a diversity, equity, and
Significant executive support experience, including supporting
C-level executives. Life Sciences Industry experience is highly
Expert proficiency with Adobe Suite, Microsoft Office and desktop
publishing software; ability to design and edit graphic
presentations and materials.
Expert proficiency with cloud-based project management, document
management and collaboration systems: Slack, Google Drive, BOX and
Technical proficiency and problem-solving skills related to: IT
infrastructure; IT support and troubleshooting; and cloud-based
environments (web-based applications).
Strong verbal and written communication skills.
Exceptional organizational skills and impeccable attention to
High degree of professionalism in dealing with diverse groups of
people, including Board members, senior executives, staff,
community leaders, donors, and funded partners.
Make appropriate, informed decisions regarding priorities and
Ability to complete a high volume of tasks and projects with little
or no guidance.
Ability to react with appropriate levels of urgency to situations
and events that require quick response or turnaround.
Able to maintain a high level of integrity and discretion in
handling confidential information.
Excellent judgment is essential.
Ability to switch gears at a moment's notice.
4-year degree (science-focused major a plus)
Intense, do-it-yourself fast-growing company
Ability to switch quickly between casual internal dialogue and
high-stakes executive professional correspondence
A "can-do / GSD" mentality is a must
Keywords: ROSALIND (formerly OnRamp Bio), San Diego , Executive Assistant, Other , San Diego, California
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