Procurement Administrator
Company: Ignite Human Capital
Location: San Diego
Posted on: May 15, 2022
Job Description:
Job DescriptionPURPOSE Located in Downtown San Diego, the
Procurement Administrator performs activities including managing
competition and soliciting for the various needs of the
Corporation, evaluating qualification and proposal packages,
negotiating terms and conditions, and creating and managing
purchase orders and contract agreements. This position will support
all departments within the Corporation. POSITION DESCRIPTION The
candidate must be a highly motivated, detailed, results-driven
individual who works collaboratively with the staff of all levels
throughout the organization. This person should be a creative team
player who can manage multiple priorities and cooperatively and
enthusiastically switch between responsibilities at a moment's
notice. Will partner with various internal departments throughout
the facility to understand and fulfill the organization's material
and service requirements. COMPETENCIES
- Business Acumen
- Negotiating
- Planning
- Process Management
- Conflict Management
- Peer Relationships
- Functional/Technical Skills ESSENTIAL DUTIES AND
RESPONSIBILITIES
- Meets with internal clients to understand client needs and
strengthen client relationships.
- Assists internal client(s) in developing requirements and scope
of work documentation.
- Provides recommendations on the development and implementation
of purchasing strategies.
- Identifies opportunities for cost savings to optimize total
cost of ownership (TCO).
- Proposes and drafts evaluation criteria to determine
contractor/vendor selection on a best value basis.
- Identifies potential vendors, assists in the preparation,
facilitation, and issuing of Request for Quotations (RFQ) and
Requests for Proposals (RFP) including site visits, interviews, and
bidder evaluations.
- Facilitates responses to requests for information from
interested bidders for various procurement activities.
- Reviews proposals from third parties using evaluation criteria
and market analysis.
- Writes and executes contracts and purchase orders for
construction, services, materials, and IT.
- Works closely with internal support organizations including
legal, finance, and risk.
- Manages contracts by reviewing spend history, expiration dates,
and issuing change orders as needed.
- Maintains records to demonstrate that proper protocol was
followed in the sourcing and contracting processes.
- Ensures contractors have and maintain a valid Contractors State
License Board (CSLB) license and classification appropriate for the
scope of work, Department of Industrial Relations (DIR) Public
Works Contractor registration, and certificate(s) of
insurance.
- Advises internal clients on contract management practices to
follow procurement policies and procedures.
- Manages conflict resolution between suppliers/contractors and
stakeholders to drive resolution.
- Registers and updates applicable public works projects with the
California Department of Industrial Relations (DIR). Provides DIR
project registration to contractors and vendors for compliance with
labor laws.
- Gathers, compiles, and analyzes data and materials and prepares
reports for assigned purchase orders and contracts, as needed.
- Processes documents and correspondence as needed and maintains
updated records and contract files.
- Applies appropriate procurement and contracting principles,
practices, laws, procedures, and terminology, including applicable
California Code of Regulations and San Diego Municipal Code.
SUPERVISORY While there are no direct reports to this position,
this position may provide guidance to various staff and other
procurement personnel as needed. QUALIFICATIONS To perform this job
successfully, an individual must be able to perform each essential
duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. EDUCATION and/or
EXPERIENCE Bachelor's degree from an accredited college or
university in business, supply chain, or equivalent
experience/related field and two (2) to five (5) years' experience
working in a procurement or contract management function.
Experience in a governmental environment, including knowledge of
living wage, prevailing wage, public works laws, preferred.
LANGUAGE SKILLS Excellent verbal and written communications skills.
Ability to read, analyze, and interpret general business
periodicals, business contracts, technical procedures, or
governmental regulations. Ability to compose reports, business
correspondence, and procedure manuals. Ability to effectively, with
professionalism and courtesy, present information and respond to
questions from individuals or groups of employees, clients,
customers, and the general public. MATHEMATICAL SKILLS Ability to
add, subtract, multiply, and divide in all units of numerical
representation, including whole numbers, fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and
interpret various graph displays. REASONING ABILITY Strong
analytical and problem-solving skills. Ability to solve practical
problems and deal with a variety of concrete variables in
situations where only limited standardization exists. Ability to
interpret a variety of technically diverse instructions furnished
in written, oral, diagram, or schedule form. Ability to apply
logical thinking to identify and explain problems, collect data,
and establish fact, and create a valid conclusion or resolution to
problems. CERTIFICATES, LICENSES, REGISTRATIONS Certified
Professional in Supply Management (CPSM), Certified Supply Chain
Professional (CSCP), Certified Professional Contract Manager (CPCM)
or other equivalent are desired. OTHER SKILLS AND ABILITIES
Possesses strong communication and teamwork skills to adapt to
changing circumstances. Able to problem solve and negotiate to
achieve best results using critical thinking and analytical skills.
Robust knowledge of Microsoft applications including Word, Excel,
Outlook, as well as ERP systems. PHYSICAL DEMANDS While performing
the duties of this job the employee is regularly required to remain
in an office at a computer workstation and access information from
a computer. The employee is required to be mobile to, from, and
within the People & Culture offices located in the Administrative
offices and may be required to leave the area and maneuver
throughout the facility. The employee must occasionally move up to
15 pounds. WORK ENVIRONMENT The employee's office is in the
administrative offices. The indoor HVAC unit monitors and controls
temperature and airflow—lighting provided by overhead bulbs and
lamps. The noise level in the work environment is usually moderate
and includes noises from other office staff/departments and copier
and fax machines located within the HR area. Frequent computer use
at a workstation. Regular interaction with employees via email,
telephone, delivery correspondence, and/or face-to-face. Occasional
interaction with customers or the general public via email,
telephone, delivery correspondence, and/or face-to-face. Ability to
work Monday through Friday to provide appropriate support and
interaction to employees and other internal departments. This
Corporation is a 24/7 operation; therefore, hours and days outside
of the standard work schedule may be needed. Powered by
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Keywords: Ignite Human Capital, San Diego , Procurement Administrator, Other , San Diego, California
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