Executive Assistant
Company: Thermo Fisher Scientific
Location: Carlsbad
Posted on: May 16, 2022
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Job Description:
When you're part of the team at Thermo Fisher Scientific, you'll
do meaningful work, that makes a positive impact on a global scale!
Join 100,000 colleagues who bring our Mission to life every single
day to enable our customers to make the world healthier, cleaner
and safer. You'll find the resources here to achieve your career
goals and help take science a step beyond by developing solutions
for some of the world's toughest challenges. This includes
protecting the environment, making sure our food is safe, and
helping find cures for cancer.**How you'll make an impact**When you
are part of the team at Thermo Fisher Scientific, you'll do
important work, like helping customers in finding cures for cancer,
protecting the environment or making sure our food is safe. Your
work will have real-world impact and you'll be supported in
achieving your career goals.**What you will do**You will utilize
office and project management skills to support two Vice
Presidents, (Procurement), level executives. Use discretion and
diplomacy while working with stakeholders within the company and
external suppliers that support the company. Your mastery of
calendar management, logistics planning, organization, and
attention to detail will ensure execution of multiple priorities.
In addition you will:+ Develop understanding of the key priorities
and goals for the global function; use knowledge and understanding
in prioritizing meeting requests+ Manage and update executive
calendars; ensure high priority meetings are scheduled and uses
discretion when responding to meeting requests from stakeholders+
Schedule and coordinate team meetings, bringing together
geographically dispersed teams across multiple time zones and
managing logistics+ Collaborate and build relationships to drive
results in a global-matrixed organization experiencing change and
transformation+ Research, compile, summarize, and analyze
information to make decisions, find answers, and respond to various
inquiries from internal and external partners+ Utilize the full
suite of Microsoft office products to prepare high quality
correspondence, reports, and presentations+ Manage travel planning
(domestic and international), expense reporting, process vendor
invoices, and support annual budget process+ Manage agendas and
presentations for multiple meetings including Town Halls,
leadership team meetings, executive supplier meetings etc.+
Supports administrative tasks associated with on boarding new
hires+ Occasional travel coordination support after hours and on
weekends.**What you will need**+ GED, high school diploma
Associates Degree or combination of education and experience,+ 5+
years of executive assistant experience in a professional office
environment, large organization preferred+ Demonstrated experience
in working independently to identify, analyze, and solve problems
with creative solutions+ Skilled and experienced in the art of
organization and time management to juggle multiple priorities with
competing deadlines+ Excellent written and verbal communication
skills+ Solid judgment, tact, and diplomacy skills in dealing with
internal and external customers as well the ability to handle
highly confidential and proprietary information+ Flexible and
adaptable, with the ability to respond to last-minute changes while
maintaining poise and a positive "can do" attitude+ Extensive
travel management experience including VISA administration+ Expert
level skills in all Microsoft office suite products, including
Power Point, Excel, Outlook, Visio+ Excellent written and verbal
communications skills**Benefits:**We offer a very attractive
benefits package including medical, dental, vision, 401k plan,
stock reduction plan and much more.Thermo Fisher Scientific offers
employment with an innovative, forward-thinking organization, and
outstanding career and development prospects. We offer an exciting
company culture that stands for integrity, intensity, involvement,
and innovation."**EEO/Reasonable Accommodation:**Thermo Fisher
Scientific is an EEO/Affirmative Action Employer and does not
discriminate based on race, color, religion, sex, sexual
orientation, gender identity, national origin, protected veteran
status, disability, or any other legally protected status.We will
ensure that individuals with disabilities are provided a reasonable
accommodation to participate in the job application or interview
process, to perform crucial job functions, and to receive other
benefits and privileges of employment. Please contact us to request
an accommodation.Thermo Fisher Scientific is an EEO/Affirmative
Action Employer and does not discriminate on the basis of race,
color, religion, sex, sexual orientation, gender identity, national
origin, protected veteran status, disability or any other legally
protected status.
Keywords: Thermo Fisher Scientific, San Diego , Executive Assistant, Other , Carlsbad, California
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