Executive Assistant

Company: Thermo Fisher Scientific
Location: Carlsbad
Posted on: May 16, 2022

Job Description:

When you're part of the team at Thermo Fisher Scientific, you'll do meaningful work, that makes a positive impact on a global scale! Join 100,000 colleagues who bring our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. You'll find the resources here to achieve your career goals and help take science a step beyond by developing solutions for some of the world's toughest challenges. This includes protecting the environment, making sure our food is safe, and helping find cures for cancer.**How you'll make an impact**When you are part of the team at Thermo Fisher Scientific, you'll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe. Your work will have real-world impact and you'll be supported in achieving your career goals.**What you will do**You will utilize office and project management skills to support two Vice Presidents, (Procurement), level executives. Use discretion and diplomacy while working with stakeholders within the company and external suppliers that support the company. Your mastery of calendar management, logistics planning, organization, and attention to detail will ensure execution of multiple priorities. In addition you will:+ Develop understanding of the key priorities and goals for the global function; use knowledge and understanding in prioritizing meeting requests+ Manage and update executive calendars; ensure high priority meetings are scheduled and uses discretion when responding to meeting requests from stakeholders+ Schedule and coordinate team meetings, bringing together geographically dispersed teams across multiple time zones and managing logistics+ Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation+ Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various inquiries from internal and external partners+ Utilize the full suite of Microsoft office products to prepare high quality correspondence, reports, and presentations+ Manage travel planning (domestic and international), expense reporting, process vendor invoices, and support annual budget process+ Manage agendas and presentations for multiple meetings including Town Halls, leadership team meetings, executive supplier meetings etc.+ Supports administrative tasks associated with on boarding new hires+ Occasional travel coordination support after hours and on weekends.**What you will need**+ GED, high school diploma Associates Degree or combination of education and experience,+ 5+ years of executive assistant experience in a professional office environment, large organization preferred+ Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions+ Skilled and experienced in the art of organization and time management to juggle multiple priorities with competing deadlines+ Excellent written and verbal communication skills+ Solid judgment, tact, and diplomacy skills in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information+ Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive "can do" attitude+ Extensive travel management experience including VISA administration+ Expert level skills in all Microsoft office suite products, including Power Point, Excel, Outlook, Visio+ Excellent written and verbal communications skills**Benefits:**We offer a very attractive benefits package including medical, dental, vision, 401k plan, stock reduction plan and much more.Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation."**EEO/Reasonable Accommodation:**Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

Keywords: Thermo Fisher Scientific, San Diego , Executive Assistant, Other , Carlsbad, California