Ward Clerk
Company: FRESENIUS MEDICAL CENTER
Location: San Diego
Posted on: May 28, 2023
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Job Description:
PURPOSE AND SCOPE:
Maintains files of medical records and performs other clerical
duties as required. Ensures proper maintenance of patient
charts/records. Works in compliance with guidelines for release of
information. Files and retrieves medical records in appropriate
files, maintaining files in a fashion which is conducive to rapid
retrieval of records. Prepares lab shipments and files results.
Utilizes electronic health record system for inquiry purposes,
enters and sends data, and generates reports. Answers phones and
greets visitors and patients and assists with scheduling.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Answertelephones & route calls to the appropriate person.
Monitor and distribute incoming mail, both email and postal
delivery.
Greet visitors and patients as applicable and conducting them to
the appropriate location or person as needed.
Maintain inventory of facility supplies and replenish supply as
needed, including ordering staff uniforms & name tags.
Compileand maintain medical records of both the in-centerand home
patients in the dialysis facility according to company policies and
proceduresand in compliance with all applicable regulatory
requirements. Ensures patient confidentiality is maintained at all
times.
Storeor dispose of obsolete files when appropriate according to the
procedures defined by the Fresenius Medical Care Compliance Records
Managementdepartment and in compliance with Federal,state and local
regulations.
Assist with Daily Validation reports/process.
Coordinate facility accounts receivable and account payable
functions, including creating PO's, receiving and scanning all
relevant documents and assist with travel reimbursement as
needed.
Preparelab slips and tube labels for routine and non-routine blood
work.
Packboxes for shipment and then direct these to the appropriate
laboratory as required.
Assistin the collectionof data to support the completion of
facility reports, such as Continuous Quality Improvement reports,
comorbid documentation, TAP reports.
Assists with month-endreporting requirements and generate reports
as needed.
Assists in auditingrecords for ongoing compliance with medical
records standards.
Maintains accurate records of hospitalization, patient travel, etc.
to facilitatecoordination of patient scheduling, ancillary testing,
etc.
Prepare medical records for facsimile or mail related to travel,
transplant, disability and others.
Organize travel for patients by contacting and providing requested
medical records.
Coordinates with transientpatient paperwork.
Coordinates transfer placements and confirmations along with
Clinical Manager.
Confirm admissions paperwork is completed and sent to designated
department(s), such as billing, by collecting, faxing and
scanning.
Assist with medical appointment referrals and scheduling.
Assist with transportation coordination and referrals.
Scan all appropriate medical records into Document Imaging program
as needed.
Ensures data entry has been completed for government reporting
(Crown Web related to ESRD 2728, ESRD 2746 and PART).Other duties
as assigned which may include, but are not limited to:
Prepare and type routine correspondence and reports
Set up and maintain filing system and basic databases as
applicable
Complete forms and reports as required by the various company
offices and outside vendors or agencies
Maintain facility calendar and daily schedule, including arranging
meeting and scheduling appointments for staff and patients
Record the minutes of meeting and provide documentation as
needed
Make copies of correspondence and other printed documents as
required by manager
Assist with various basic personnel and administrative functions as
needed
Act as a backup to other clerical staff in office as needed
Centrifugethe blood or refrigerate according to laboratory
specifications after the draw is completed
Assistwith laboratory work process
Post/enterthe results from the labs into the electronic
database
Additional responsibilities may include focus on one or more
departments or locations. See applicable addendum for department or
location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics described
here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions.
Day to day work includesdesk and personalcomputer work and
interaction with patients, facility staff and physicians. The
position requirestravel between assignedfacilities and
variouslocations within the community. Travel to regional, Business
Unit andCorporate meetings may be required.
The work environment is characteristic of a health care facility
with air temperature control and moderate noiselevels. May be
exposed to infectious and contagious diseases/materials.
EDUCATION :
EXPERIENCE AND REQUIRED SKILLS:
0 - 1 year's related experience
Computer skills - specifically knowledge of word processing
applications.
Good communication skills - verbal and written
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual
Orientation/Gender Identity
Fresenius Medical Care North America maintains a drug-free
workplace in accordance with applicable federal and state laws.
"The rate of pay for this position will depend on the successful
candidate's work location and qualifications, including relevant
education, work experience, skills, and competencies.
Hourly Rate: $14.00 - $21.00"
Keywords: FRESENIUS MEDICAL CENTER, San Diego , Ward Clerk, Other , San Diego, California
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