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Budget and Transition Coordinator

Company: Fairfield Residential
Location: San Diego
Posted on: June 16, 2019

Job Description:

Experience: Candidate should have at least 2 years of corporate multifamily real estate experience or 2 years of on-site property management experience Skills, Knowledge & Abilities: Communicate effectively and possess strong business writing skills Proficient in Microsoft Office applications Familiarity with Yardi Effective organization and time management skills Ability to work independently and with minimal supervision Basic knowledge of bookkeeping/accounting principles Ability to analyze data and generate relevant reports Industry knowledge of multi-family housing Essential Duties: Budgets: Assist with developing supporting materials for budget workshops/webinars. Conduct and provide follow-up support for training workshops/webinars. Assist with the maintenance of the budget schedule ensuring compliance with deadlines. Correct formula errors, run models and modify budget template as necessary. Assist with preparation for various budget review meetings. Assist with hosting budget review meetings. Complete a preliminary review of targeted areas in the budget prior to submission to Asset Manager for final review. Create budget packages and appropriate cover letter to submit for investor/client approval. Facilitate responses to investor review questions. Log budget approvals into Yardi. Assist with the facilitation of the transfer of approved budgets into the Yardi GL budget. Transitions (Acquisitions, New Construction, Disposition): Coordinate and conduct weekly transition meetings with multiple departments. Ensure all systems are activated and setup in a timely manner. Review prior management or new construction reports. Process rent schedules for new construction, acquisitions, and fee managed properties in coordination with the Regional Supervisor, Asset Manager, Revenue Manager and Marketing Department. Tie the final rent schedule back to the proforma and resolve any discrepancies, when applicable. Ensure Property Management software is setup and accurate. Troubleshoot issues that arise. Support on site team within the first 120 days of acquisition to ensure accurate bookkeeping for the re-proration process. Coordinate and conduct disposition meetings with the on-site team and Regional Supervisor. Assist with the vendor notification process at the time of a disposition. Maintain organization to ensure compliance with deadlines. Conduct formal and informal training sessions for on-site staff and Regional Supervisors to facilitate understanding of required reports and necessary computer/software skills. Assist Senior Director of Operations and Budget & Transition Manager with completing various special projects requested by Senior Vice President, Vice Presidents, investors, owners or other departments. Includes, but not limited to, proforma reviews, special analyses, individual report design, etc. Serve as a liaison between all departments and Property Management, which may include addressing specific questions/problems or participating in various task force groups to ensure that the needs of Property Management are properly addressed. Monitor the Support Request database and respond to requests. Conduct monthly analysis to determine areas of training/support needs.

Keywords: Fairfield Residential, San Diego , Budget and Transition Coordinator, Other , San Diego, California

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