Company: University of California - San Diego
Location: San Diego
Posted on: November 11, 2019
#101995 CONFERENCE ASSISTANT
Extended Deadline: Tue 11/12/2019
This position will remain open until a suitable candidate is
UCSD Layoff from Career Appointment: Apply by 10/01/19 for
consideration with preference for rehire. All layoff applicants
should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/10/19. Eligible Special
Selection clients should contact their Disability Counselor for
Housing Dining Hospitality (HDH) is a self-funded, large and
complex campus department consisting of 7 divisions, with
approximately 700 career employees, 1000 to 1200 student employees
and an annual operating budget of greater than $189 million. HDH
provides housing for approximately 15,000 undergraduates, grad
students, faculty, staff and their families in over 400 buildings
covering approximately 6 million sq. ft. HDH is in the midst of
implementing an aggressive building plan which will add 5000 new
beds and almost double our square footage by 2021.
Currently, HDH houses 38% of UCSD s enrolled students with a goal
of housing 50% in the near future. HDH provides maintenance and
repair, contract meals/meal plan management, as well as retail food
service, conference services and catering services to residents,
students, faculty, staff, and campus visitors.
Provides administrative support to the Conference Services
Operations Manager and staff. Responsible for providing
administrative support, assisting with the maintenance of financial
and accounting systems, supervision of student summer conference
clerks, coordination of payroll with HR, and customer service to
clients. Utilization of database systems, word processing, e-mail
and spreadsheet software related to Conference Services including
Microsoft Word, Excel, Access, and Outlook.
Responsible for planning, coordination and administration of all
phases of the conference program in assigned areas. Functions as a
Customer Service Representative by promoting an excellent rapport
with customers, staff, faculty and other university departments in
order to develop partnerships and to insure customer satisfaction
and work as a team player. Ability to work independently with
changing priorities and frequent interruptions.
* Required to work variable hours and overtime, which will include
* Due to the nature of this work, extended vacations are not
Please visit the HDH website at http://hdh.ucsd.edu/
Proven interpersonal skills including tact, diplomacy, and
flexibility excellent telephone manner.
Ability to build and maintain customer relationships through a
professional approach in handling customer service needs and
Ability to work with frequently changing priorities, varied work
assignments, and frequent interruptions while meeting
Excellent general office and clerical skills to include
organizational skills and time management. Ability to work in a
busy and crowded office atmosphere.
Strong ability to effectively communicate verbally, in writing or
electronically. Ability to proofread work ensuring accuracy of
grammar, punctuation, and spelling.
Ability to operate standard office equipment, i.e. computer,
10-key, various printers, FAX machine, photocopy machine, and
Demonstrated experience using Microsoft Word, Excel, Access and
Ability to create a variety of correspondence such as letters,
fliers, and memoranda, utilizing appropriate formats and
Ability to accurately add, subtract, multiply and divide in order
to complete cash transactions, audit cashier records, maintain
reservation schedules, create student work schedules and prepare
and audit payroll records and complete final financial reports.
Ability to define, train, delegate, and monitor work assignments of
student conference clerks.
Demonstrated working and/or theoretical knowledge of conference
sales and marketing.
Demonstrated familiarity with contractual agreement documents.
Ability to maintain acceptable work habits, demeanor, attention to
details, punctual and maintain regular attendance.
Knowledge and ability to maintain confidentiality of required
records such as personnel files, payroll records, etc.
* Must have a valid California driver's license
The University of California is an Equal Opportunity/Affirmative
Action Employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, national origin, disability, age, protected veteran
status, gender identity or sexual orientation. For the complete
University of California nondiscrimination and affirmative action
policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit
smokefree.ucsd.edu for more information.
Keywords: University of California - San Diego, San Diego , Conference Assistant, Other , San Diego, California
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