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Building Operations Project Policy Analyst 2

Company: University of California - San Diego
Location: San Diego
Posted on: February 16, 2020

Job Description:

#103884 BUILDING OPERATIONS PROJECT POLICY ANALYST 2

Filing Deadline: Fri 2/21/2020

UCSD Layoff from Career Appointment: Apply by 2/12/20 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 2/21/20. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Under general supervision manage metrics processes to measure efficiency and effectiveness for Building Operations business services. Identify and make recommendations for key metrics to measure effort toward improving overall customer satisfaction and make recommendations for proactive solutions. Compile and analyze data from multiple sources within Facilities Management (FM) management tools (Marketplace, Maximo, Oracle, Financial Link) to develop new and existing metrics. Apply statistical and financial analyses calculations and produce spreadsheets and graphs in Microsoft Excel. Analyze processes to determine process improvements, eliminate or minimize bottlenecks, recommend changes to improve cycle time and identify opportunities to improve customer service.

Conduct non-conformance investigation, root cause analysis of issues related to corrective maintenance. Collaborate with Preventive Maintenance/Asset Management Analyst for issues related to general or preventive maintenance. Ensure that FM incidents receive the proper level of failure analysis. Identify repeat failures, gather data and information, determine and evaluate solutions or alternatives and develop plans to improve performance. Assist Building Operations leadership in evaluating processes and developing controls. Recommend measures to improve reliability, accountability, quality, performance, work conditions, safety and to increase efficiency of the department. Analyze discrepancies in Building Operations overhead budget provided by FM Business & Finance. Research and identify source of discrepancy and make recommendations for resolution.

Receive Environmental Protection Agency (EPA) smog certifications for all campus building and portable emergency generators. Identify outstanding issues or failures and coordinate required repairs and smog certification. Report data to EH&S and maintain records. Collaborate with EH&S to resolve outstanding issues. Receive refrigerant use, disposal and purchase tracking information from technicians for all of FM refrigeration systems. Report data to EPA and maintain records

In conjunction with RMP Communications Manager, serve as the content manager for the FM Building Operations website. Develop and maintain content as needed in consultation with relevant staff and ACT.

Applies professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.

QUALIFICATIONS

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Graduation from college with a major in business administration, economics, statistics, educational administration, political science or an allied field, with progressive experience in executive support, administrative analysis, or operations research, or an equivalent combination of education and experience.
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Working knowledge of applicable policy analysis techniques. Experience demonstrated by skill to logically and analyze complex situations and data. Develop clear and concise reports or recommendations for management. Proven ability to comprehend, analyze, and interpret data and provide an appropriate response.
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Demonstrated ability to analyze information, policies and procedures, and to identify and apply effective strategies. Ability to formulate creative solutions to new or evolving issues or situations.
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Working knowledge of common organization- or research-specific and other computer application programs. Demonstrated ability to extract accurate and useful information from computerized databases and other sources, conduct analyses and prepare proposals and reports. Experience working with CMMS (Computerized Maintenance Management System).
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Advanced skill level demonstrated through experience using Outlook, Excel, Word, Visio, Macromedia Flash and intermediate skill level in PowerPoint and Project.
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Knowledge of skilled trades and associated language to develop recommendations for curriculum and coursework requirements for apprenticeship programs for Facilities Management Leadership review.
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Ability to understand in-depth accreditation process.
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Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Experience using strong verbal, presentation and interpersonal skills with ability to effectively communicate with diverse individuals and groups in a clear, concise manner.
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Strong written communication skills demonstrated through experience with the ability to compose correspondence independently; proofread letters, memos and reports using applicable rules of punctuation, grammar and style.
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Demonstrates ability to use sound judgment in responding to issues and concerns. Strong problem solving ability and organizational skills with attention to detail.
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Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.
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Proficient in ability to multi-task with demanding timeframes.
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Proficient in ability to use discretion and maintain all confidentiality.
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Demonstrated experience evaluating business and administrative processes and/or experience in working with structured workflow in a building trades environment.
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Experience using generally-accepted accounting principles and practices and ability to perform complex financial calculations and analyses.
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Experience identifying key measurements of process performance and practices and analyzing comparisons.
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Ability to work efficiently as a team member and foster positive relationships with co-workers and clients.
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Knowledge of building trades and associated language.
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Knowledge of environmental agency rules and regulations as they apply to building operations.
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Demonstrated ability to maintain records accurately and follow projects to completion.
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Ability to organize workload priorities, manage multiple projects simultaneously, be flexible to respond in stressful situations to unexpected job demands with frequent interruptions and minimal supervision.
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Knowledge of data formatting and file structures, storage media, data transfer, data editing, manipulation, and quality control techniques.
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Ability to read, interpret, and apply HR policy as required to administer business and departmental processes including coordination of hiring, performance appraisals, job card updates, etc.

SPECIAL CONDITIONS

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DOJ, FBI, and DMV background checks and clearances required prior to hire. Job offer is contingent upon satisfactory clearance based on Background Check results.
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Must possess and maintain valid California Driver license and participate. in DMV Pull Program.

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce.

This position is eligible for full benefits first day of hire:
a) Health/Dental/Vision/Life Insurance
b) Vacation/holidays (15 vacation days & 13 paid holidays a year)
c) Work/Life Balance
d) UC Retirement Plan
e) Pet insurance

For more information about UCSD Benefits please click here and visit UCSD Work/Life.

To calculate an approximate value of the UC Total Compensation package, please click here.


The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration

Keywords: University of California - San Diego, San Diego , Building Operations Project Policy Analyst 2, Professions , San Diego, California

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